Administrative Associate - Campus Operations & Office Support

University of Texas at Austin; Austin (TX); On-site; USD 48,000 - 60,000; Full time

Job summary

University of Texas at Austin is seeking an Administrative Associate in the Department of Human Development and Family Sciences on the UT Main Campus.

The role focuses on providing day-to-day administrative support, handling communications, expenses, purchasing, and space coordination to ensure efficient department operations. 40 hours weekly, non-exempt status, with a starting date of Oct 19, 2026.

Qualifications

• Bachelor's degree or equivalent with 2+ years in a related field, or a high school degree/GED with 5+ years of relevant office experience.
• Strong customer service and interpersonal skills.
• Ability to communicate effectively both verbally and in writing.
• Demonstrated dependability, professionalism and willingness to learn new systems.
• Ability to manage multiple tasks and meet deadlines.
• Ability to follow procedures and maintain confidentiality with sensitive information.
• Highly collaborative, team-focused mindset.
• Strong organizational skills with attention to detail.
• Strong computer skills for daily office operations.
• Basic proficiency with Microsoft Office applications.

Responsibilities

• Serve as the initial point of contact for the department, handling communications with students, faculty and visitors; manage daily office functions and equipment.
• Track and reconcile departmental expenses; assist with purchasing, vendor payments and reimbursements.
• Act as on-site space and building coordinator; manage space allocation, access, and equipment inventory.

Skills

Customer service

Interpersonal skills

Verbal & written communication

Time management

Teamwork

Attention to detail

Microsoft Office

Education

Bachelor's degree

High school degree/GED

Tools

Microsoft Office

Job description

University of Texas at Austin is seeking an Administrative Associate in the Department of Human Development and Family Sciences on the UT Main Campus.

The role focuses on providing day-to-day administrative support, handling communications, expenses, purchasing, and space coordination to ensure efficient department operations. 40 hours weekly, non-exempt status, with a starting date of Oct 19, 2026.