Senior Administrative Associate, STEM Campus (Hybrid)

University of Texas at Austin; Austin (TX); Hybrid; USD 50,000 - 61,000; Full time

Job summary

University of Texas at Austin in Austin, TX, seeks a Senior Administrative Associate to support the Cockrell School of Engineering's Business Affairs Office. You will review and audit accounts payable, procard, and entertainment documents, while coordinating office operations and providing front-desk assistance.

The role requires a Bachelor's degree with 3 years of admin experience (or a HS diploma with 7 years).

Qualifications

• Bachelor's degree and three years of administrative experience, or high school graduation and seven years of administrative experience.
• Ability to effectively prioritize and manage competing issues and deadlines.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated ability to work with a variety of business contacts including faculty, staff, and administrative contacts.
• Demonstrated ability to work well in a team and individually.

Responsibilities

• Review, audit, and approve entertainment payment documents (VPEs) for departments and units, ensuring accuracy and policy compliance.
• Review, audit, and approve procard payment documents (VP7s) for departments and units, ensuring accuracy and policy compliance.
• Manage office operations: ordering supplies, submitting work orders, coordinating with vendors, and organizing BAO meetings and events.
• Review DocuSign exception requests and other business paperwork requiring the Chief Business Officer's approval.
• Sign for deposits, provide front desk support, triage BAO accounting emails, and assist with VP vouchers as needed.

Skills

Administration

Prioritization

Verbal communication

Written communication

Teamwork

Education

Bachelor's degree + 3 years administrative experience

HS diploma + 7 years administrative experience

Tools

UT Market

IDT

DocuSign

VP1/VP2/VP5 vouchers

Microsoft Office

Workday

DEFINE

FRMS

Job description

University of Texas at Austin in Austin, TX, seeks a Senior Administrative Associate to support the Cockrell School of Engineering's Business Affairs Office. You will review and audit accounts payable, procard, and entertainment documents, while coordinating office operations and providing front-desk assistance.

The role requires a Bachelor's degree with 3 years of admin experience (or a HS diploma with 7 years).