Hybrid Administrative Associate, Engineering BAO

University of Texas; Austin (TX); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Partial telework after 6 months

On-site main campus Austin

Job summary

University of Texas at Austin is seeking a Senior Administrative Associate in the Cockrell School of Engineering's Business Affairs Office. The role supports accounts payable review, audit, and key office operations on UT's main campus in Austin.

Responsibilities include approving entertainment and procard documents, coordinating with vendors, managing staff meetings, and assisting with bursar/gift deposits. Strong communication and organizational skills are essential.

Qualifications

• Bachelor’s degree and three years of administrative experience, or high school graduation and seven years of administrative experience.
• Proficiency in communicating clearly in writing and verbally with diverse stakeholders.
• Ability to prioritize and meet deadlines in a dynamic university setting.
• Experience with university accounting processes and procedures is preferred.

Responsibilities

• Review, audit, and approve entertainment payment documents (VPEs) for academic departments and organized research units.
• Review, audit, and approve procard payment documents (VP7s) for accuracy and compliance.
• Manage office operations: supplies, work orders, vendor coordination, and meetings.
• Organize BAO staff meetings and retreats; handle routine office tasks.
• Review DocuSign exception requests and other paperwork requiring the Chief Business Officer’s approval.
• Assist with bursar/gift deposits, front desk support, and email triage; cover VP1/VP2/VP5 vouchers when needed.

Skills

Communication

Teamwork

Prioritization

Office administration

Education

Bachelor's degree

High school diploma

Tools

UT Market

DocuSign

Microsoft Office

Workday

FRMS

DEFINE

Job description

University of Texas at Austin is seeking a Senior Administrative Associate in the Cockrell School of Engineering's Business Affairs Office. The role supports accounts payable review, audit, and key office operations on UT's main campus in Austin.

Responsibilities include approving entertainment and procard documents, coordinating with vendors, managing staff meetings, and assisting with bursar/gift deposits. Strong communication and organizational skills are essential.