Senior Administrative Associate, Finance & Operations

The University of Texas at Austin; Austin (TX); Hybrid; USD 50,000 - 61,000; Full time

Job summary

The University of Texas at Austin is seeking a Senior Administrative Associate in the Cockrell School of Engineering to support the Business Affairs Office. The role focuses on reviewing and auditing accounts payable documentation and providing general administrative support on a 40-hour work week on UT's main campus.

Responsibilities include approving entertainment and procard payments, coordinating with vendors, and assisting with BAO email triage and voucher reviews as needed.

Qualifications

• Bachelor’s degree and three years of administrative experience.
• Ability to prioritize and manage deadlines.
• Excellent verbal and written communication skills.
• Ability to work with diverse university contacts.

Responsibilities

• Review, audit, and approve entertainment payments (VPEs) and related docs.
• Review, audit, and approve procard payments (VP7s).
• Maintain BAO office operations and coordinate with vendors.
• Process DocuSign exceptions and OOEFs for CBO approval.
• Provide front desk support and manage BAO emails; assist VP vouchers as needed.

Skills

Administrative experience

Prioritization

Communication skills

Teamwork

Vendor management

Education

Bachelor’s degree

Tools

Workday

FRMS

UT Market

DEFINE

Microsoft Office

Job description

The University of Texas at Austin is seeking a Senior Administrative Associate in the Cockrell School of Engineering to support the Business Affairs Office. The role focuses on reviewing and auditing accounts payable documentation and providing general administrative support on a 40-hour work week on UT's main campus.

Responsibilities include approving entertainment and procard payments, coordinating with vendors, and assisting with BAO email triage and voucher reviews as needed.