Senior Administrative Associate, Finance & Operations

University of Texas at Austin; United States; On-site; USD 50,000 - 61,000; Full time

Job summary

University of Texas at Austin, Cockrell School of Engineering, is seeking a Senior Administrative Associate to support the Business Affairs Office. The role focuses on auditing accounts payable documents, ensuring compliance with university policies, and providing broad administrative support.

The position emphasizes collaboration with faculty and staff, managing office operations, and supporting the Director of Business and Financial Services.

Qualifications

• Bachelor’s degree or GED with several years of administrative experience; strong prioritization and deadline management.
• Excellent verbal and written communication skills are required.
• Ability to work with diverse university contacts (faculty, staff, admin).
• Strong teamwork and independent work capability are essential.

Responsibilities

• Review, audit, and approve entertainment payment documents (VPEs) for departments and units, ensuring policy compliance.
• Review, audit, and approve procard payment documents (VP7s) for units, ensuring policy compliance.
• Manage office operations, order supplies, coordinate with vendors, and organize BAO meetings/ retreats.
• Review DocuSign exception requests and other business paperwork requiring CBO approval.
• Provide front desk support and assist with BAO email triage; may cover VP vouchers as needed.

Skills

Prioritization skills

Communication skills

Team collaboration

Administrative experience

Education

Bachelor’s degree

GED equivalency

Tools

Microsoft Office

DEFINE

Workday

UT Market

Job description

University of Texas at Austin, Cockrell School of Engineering, is seeking a Senior Administrative Associate to support the Business Affairs Office. The role focuses on auditing accounts payable documents, ensuring compliance with university policies, and providing broad administrative support.

The position emphasizes collaboration with faculty and staff, managing office operations, and supporting the Director of Business and Financial Services.