Multisite Admin Assistant — Events, Travel & Office Ops

GE Vernova; Aqueduct (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

GE Vernova's Advanced Research Center seeks an Administrative Assistant who thrives in fast-paced environments and supports multiple campuses. You will arrange meetings, travel, onboarding, and document preparation to keep technical teams productive.

Applicants should have a bachelor’s degree or 6+ years of related experience, 3+ years with MS Office, strong communication, and the ability to handle confidential information with professionalism. The role offers a comprehensive benefits package.

Qualifications

• Bachelor’s degree from an accredited institution, OR a high school diploma/GED with at least 6 years of relevant experience in a related field.
• 3+ years of experience with MS Office software (Word, Excel, PowerPoint, Outlook) and office equipment.
• Strong ability to learn new digital tools for travel, ordering material, booking conference rooms, etc.

Responsibilities

• Arranging meetings, appointments, and travel plans for managers or teams, and booking conference rooms and coordinating calendars to avoid conflicts at 4 different campuses.
• Supporting onboarding processes for new hires and helping improve office processes and policies to enhance efficiency. Coordinating visitors through registration at 4 different campus locations, transportation logistics, lodge reservations, conference room facilities, and refreshment and meal planning. This includes planning and operations around large symposia (300-600 people).
• Providing general administrative support to managers, executives, or departments, ensuring smooth day-to-day operations.
• Planning, preparing, editing, and formatting documents such as organizational newsletters, and reports using Microsoft Office Suite or similar software.
• Ability to manage multiple tasks, prioritize work, and maintain attention to detail.
• Clear oral and written communication, professionalism in interactions with staff, clients, and visitors. Strong interpersonal skills.
• Ability to anticipate needs, resolve minor issues independently, and support workflow improvements.
• Handling sensitive information with care and maintaining professional standards

Skills

Strong interpersonal skills

Ability to manage multiple tasks

Clear oral and written communication

Education

Bachelor’s degree or high school diploma with 6 years of related experience

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

GE Vernova's Advanced Research Center seeks an Administrative Assistant who thrives in fast-paced environments and supports multiple campuses. You will arrange meetings, travel, onboarding, and document preparation to keep technical teams productive.

Applicants should have a bachelor’s degree or 6+ years of related experience, 3+ years with MS Office, strong communication, and the ability to handle confidential information with professionalism. The role offers a comprehensive benefits package.