Global Research - Administrative Assistant

Bank of America; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading financial institution in New York seeks a polished and proactive administrative professional to provide high-level support to senior management. This role requires advanced skills in Microsoft Office, strong communication abilities, and exceptional organizational talent. Responsibilities include managing calendars, coordinating travel, processing expense reports, and maintaining confidentiality. The ideal candidate thrives in fast-paced environments and has experience with executive support. The position offers a full-time schedule with a dynamic workload.

Qualifications

• 3+ years of experience supporting a senior-level manager.
• Advanced proficiency in MS Office: Outlook, Word, PowerPoint, Excel.
• Strong written and verbal communication skills.

Responsibilities

• Provide advanced, confidential administrative support to senior-level management.
• Communicate with executives to gather and convey information.
• Manage calendars, schedule meetings, and coordinate conference calls.
• Arrange domestic and international travel, including securing visas.

Skills

Communication skills

Customer service orientation

Proficiency in MS Office

Organizational skills

Multitasking ability

Job description

Summary

This role provides high‑level administrative support in a fast‑paced, dynamic environment. It requires strong communication and customer service skills, advanced proficiency with Microsoft Office applications, and the ability to multitask and prioritize effectively. The position supports senior‑level management, handles confidential information, coordinates travel (domestic and international), manages calendars and expenses, and communicates with executives, clients, and internal teams. The ideal candidate is polished, proactive, highly organized, and able to thrive under pressure.

Job Description

This role provides high‑level administrative support in a fast‑paced, dynamic environment. It requires strong communication and customer service skills, advanced proficiency with Microsoft Office applications, and the ability to multitask and prioritize effectively. The position supports senior‑level management, handles confidential information, coordinates travel (domestic and international), manages calendars and expenses, and communicates with executives, clients, and internal teams. The ideal candidate is polished, proactive, highly organized, and able to thrive under pressure.

Qualifications

• 3+ years of experience supporting a senior‑level manager
• Advanced proficiency in MS Office: Outlook, Word, PowerPoint, Excel
• Strong written and verbal communication skills
• Excellent organizational skills with strong attention to detail
• Ability to multitask in a fast‑paced environment
• Professional, polished presence with strong customer service orientation
• Strong phone, calendar management, and travel coordination skills
• Experience with expense reporting and working in dynamic, changing environments
• Ability to handle sensitive information with tact, diplomacy, and sound judgment

Responsibilities

• Provide advanced, confidential administrative support to senior‑level management
• Communicate with executives and line management to gather and convey information
• Manage calendars, schedule meetings, and coordinate conference calls
• Arrange domestic and international travel, including securing visas
• Process and track expense reports
• Read, screen, and respond to incoming mail; ensure follow‑through on requests
• Liaise with external groups when coordinating events or executive travel
• Work with Sales to plan itineraries, coordinate points of contact, and support conference logistics
• Track speaking engagements, meetings, and conference calls in internal web‑based systems
• Assist with preparing presentations and shepherding them through publishing and compliance processes
• Coordinate production and delivery of materials for meetings and conferences
• Collaborate with other office assistants and provide backup support as needed

Shift: 1st shift (United States of America)

Hours Per Week: 40