Sr Administrative Assistant

Gartner; Dolphin Cove (CT); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k) match up to $7,200 per year

Opportunity to purchase company stock at a discount

Generous PTO

Job summary

Gartner in Dolphin Cove is seeking a highly professional Senior Administrative Assistant to support the GVP and VPs of the Global Conference Operations Team. This role demands balancing administrative assistance and project management in a fast-paced environment.

Required qualifications include a bachelor's degree and over 8 years in an administrative capacity. Strong communication and project management skills are essential. Gartner offers a competitive salary, an annual bonus plan, generous PTO, and a flexible hybrid work environment.

Qualifications

• 8+ years of experience in an administrative/project management capacity.
• Ability to maintain confidentiality and discretion.
• Willingness to travel approximately 5 times per year globally.

Responsibilities

• Perform administrative tasks supporting the GVP and VPs.
• Manage projects and communicate with stakeholders.
• Coordinate domestic and international travel arrangements.

Skills

Project coordination/management

Excellent communication skills

Advanced problem-solving

Microsoft Office proficiency

Education

Bachelor's degree

Advanced degree

Job description

We are seeking a highly professional, dedicated, and motivated individual to join the team as a Senior Administrative Assistant supporting the GVP and VPs of our Global Conference Operations Team.

This role involves working in a fast‑paced, results‑focused environment, balancing administrative assistance and project coordination/management to ensure smooth operation of the Global Conference Operations department.

What you will do:

• Performs diversified administrative tasks and special assignments in support of the GVP of Conference Operations along with 6‑8 Global Operations VPs, according to company and department procedures while exercising a high degree of discretion and initiative.
• Interacts in a professional manner with senior executives internally and externally.
• Works autonomously to manage projects and maintain communication with interested parties.
• Serves as a center of excellence by bringing together task forces, inclusive of individuals across the company, to problem‑solve complex issues.
• Proven ability to analyze data, research ideas, and coordinate projects.
• Act as project ambassador by providing proactive support on important projects, meetings, presentations, etc., by ensuring task forces are properly staffed.
• Excellent ability to build and maintain relationships across the Events business, as well as the company, to ensure collaboration on key initiatives.
• Demonstrates decision‑making ability within scope of responsibilities and identifies problems within process flow (e.g., meeting agendas, participants, etc.).
• Recommends & modifies project processes to ensure efficiency and effectiveness; adjusts approaches when common issues arise.
• Fully manages the calendar of the GVP/VPs and collaborates with the staff of other members of the Conferences Leadership team and OC as needed.
• Coordinates detailed domestic and international travel arrangements, as well as meeting and event planning.
• Participates in team meetings/events and other activities that improve processes and morale.
• Understands the administrative role and provides support, mentoring and guidance to colleagues.
• Administrative duties include entering and reviewing T&E submissions, taking meeting minutes, conference and video call scheduling, communication drafting, spreadsheet/PowerPoint creations, etc.
• All other duties as assigned.

What you will need:

• Bachelor's degree preferred; advanced degree a plus.
• 8+ years of experience in an administrative/project management capacity.
• Ability to maintain complete confidentiality and discretion in business relationships and exercise sound business judgment.
• Experience with project coordination/management.
• Must have an excellent work ethic.
• Maintains a high sense of urgency.
• Excellent communication skills (written and oral).
• Ability and willingness to travel domestically and internationally.
• Advanced problem‑solving, organizational and analytical skills.
• Proficiency in Microsoft Word, Outlook, PowerPoint and Excel.
• Highly organized with good time‑management skills.
• High attention to detail.
• Willingness to travel approximately 5 times per year globally.

What do we offer?

Gartner offers world‑class benefits, highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment, we provide the flexibility and support for you to thrive—working virtually when it is productive and gathering with colleagues in a vibrant community that is purposeful, engaging, and inspiring.

Salary Range: 45,000 USD – 60,000 USD (base).

Employees also participate in an annual bonus plan or a role‑based, uncapped sales incentive plan. Additional benefits include generous PTO, a 401(k) match up to $7,200 per year, and the opportunity to purchase company stock at a discount.

Equal Employment Opportunity

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. Qualified individuals with a disability or a disabled veteran may request a reasonable accommodation.