Multi-State Payroll Specialist

Construction Resources; Decatur (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Long Term Disability

Flexible Spending Accounts

Voluntary Short-Term Disability

Voluntary Life and AD&D Insurance

Voluntary Accident Insurance

Voluntary Critical Illness Insurance

Job summary

Construction Resources is seeking a Payroll Specialist to manage end-to-end payroll for a multi-state, multi-location workforce. You will collaborate with Payroll Manager, HR, and Finance to ensure accuracy, compliance, and timely processing.

The ideal candidate has at least four years of payroll experience, strong Excel and HRIS skills, and the ability to navigate complex regulations in a manufacturing/distribution environment.

Qualifications

• Four years of hands-on, end-to-end payroll processing experience.
• Experience with multi-state payroll and multi-location workforce.
• Knowledge of federal, state, and local payroll requirements and taxes.
• Experience with payroll software and HRIS; Excel proficiency.

Responsibilities

• Process accurate and timely weekly and biweekly payrolls for exempt and non-exempt employees across multiple locations and states.
• Process payroll inputs and adjustments, including new hires, terminations, transfers, compensation changes, overtime, bonuses, commissions, retroactive pay, deductions, and off-cycle payments.
• Review timekeeping records, payroll inputs, exception reports, and approvals; research and resolve discrepancies before payroll is finalized.
• Generate and reconcile payroll reports, including payroll summaries, labor distribution, labor costing, tax, deduction, and other operational or compliance reports.
• Maintain the timekeeping system, support accurate time entry and approvals, and provide training and guidance to managers and employees.
• Administer wage garnishments, child support orders, tax levies, and other legally required deductions in accordance with applicable requirements.
• Support federal, state, and local payroll tax setup, quarter-end and year-end activities, W-2 review, and related payroll compliance processes.
• Respond to employee payroll questions and resolve pay, deduction, withholding, and timekeeping concerns promptly and professionally.
• Maintain accurate payroll records, procedures, documentation, and internal controls while protecting confidential employee and compensation information.
• Support internal and external audits, including financial, tax, wage and hour, and other payroll-related reviews.
• Partner with Human Resources and Finance on acquisitions, integrations, system changes, organizational changes, and employee transitions that affect payroll.
• Identify and recommend improvements to payroll policies, procedures, systems, reporting, and controls.
• Prepare recurring new-hire, separation, and other workforce reports for HR and business leadership.
• Perform other payroll-related duties and projects as assigned by the Payroll Manager or HR leadership.

Skills

Payroll processing

Multi-state payroll

Excel

HRIS systems

Education

High school diploma or equivalent

Associate or Bachelor’s degree in Accounting, Finance, HR, Business, or related field

Tools

Payroll software

HRIS systems

Job description

Construction Resources is seeking a Payroll Specialist to manage end-to-end payroll for a multi-state, multi-location workforce. You will collaborate with Payroll Manager, HR, and Finance to ensure accuracy, compliance, and timely processing.

The ideal candidate has at least four years of payroll experience, strong Excel and HRIS skills, and the ability to navigate complex regulations in a manufacturing/distribution environment.