Multi-State Payroll Specialist

Montage International; Irvine (CA); Presencial; USD 43.000 - 47.000; Jornada completa

Descripción de la vacante

Montage International is seeking a Payroll Coordinator to ensure accurate, timely multi-state payroll processing. This role partners with Payroll, HR, Benefits, Finance, and hotel leadership to protect data integrity and regulatory compliance.

Candidates should have at least two years of end-to-end payroll experience for a 5,000+ employee multi-state workforce, plus strong Excel skills and experience with Workday, ADP Smart Compliance, and Evention.

Formación

• Strong understanding of payroll processes, payroll tax regulations, reconciliations, internal controls, and compliance requirements.
• Proficiency in Microsoft Excel and the Microsoft Office Suite, including data analysis, reporting, and audit support.
• Experience with Workday HRIS, ADP Smart Compliance and Evention preferred.
• Ability to build effective relationships and communicate professionally with employees, managers, and business partners at all levels of the organization.
• Strong analytical, problem-solving, and organizational skills with exceptional attention to detail.
• Demonstrated ability to manage multiple priorities, meet deadlines, and thrive in a fast-paced environment.
• Commitment to accuracy, customer service excellence, continuous improvement, and operational efficiency.

Responsabilidades

• Process bi-weekly multi-state payroll activities from start to finish, including imports and variable pay (tips) files.
• Review and audit employee time records to ensure accuracy and approvals prior to payroll processing.
• Process payroll adjustments, off-cycle payments, garnishments, tax levies, benefit deductions, employment verifications, and other payroll transactions as needed.
• Support processing of final pay calculations and termination payments in compliance with state-specific regulations.
• Research, analyze, and resolve payroll discrepancies in a timely manner.
• Partner with state agencies regarding wage reporting, unemployment claims, audits, and compliance inquiries.
• Assist with payroll reconciliations, audits, quarter/year-end activities, and reporting requirements.
• Support payroll system testing, enhancements, implementations, and process improvements.
• Respond to payroll questions from employees, managers, and property leadership teams.
• Maintain payroll records and ensure compliance with company policies and confidentiality standards.
• Assist the Payroll Manager with special projects and cross-functional initiatives.
• Monitor payroll inboxes and ticket queues, ensuring timely resolution of management inquiries.

Conocimientos

Payroll processes

Regulatory compliance

Excel

Data analysis

Communication

Time management

Auditing

Process improvement

Herramientas

Workday

ADP Smart Compliance

Evention

Descripción del empleo

Montage International is seeking a Payroll Coordinator to ensure accurate, timely multi-state payroll processing. This role partners with Payroll, HR, Benefits, Finance, and hotel leadership to protect data integrity and regulatory compliance.

Candidates should have at least two years of end-to-end payroll experience for a 5,000+ employee multi-state workforce, plus strong Excel skills and experience with Workday, ADP Smart Compliance, and Evention.