Multi-Location Office Manager & Payroll Coordinator

Talentify; Rutherford (NJ); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

PTO / Paid time off

Disability insurance

HSA

Transportation benefits

Job summary

Aston Carter is seeking an Office Manager in Rutherford, NJ, to deliver essential administrative, payroll, and office support across multiple locations. The role partners with leadership to ensure smooth operations and data integrity across departments.

You will manage payroll tasks with ADP, assist accounts payable, maintain records, and deliver strong customer service to internal and external stakeholders. This is a contract-to-hire onsite role with comprehensive benefits.

Qualifications

• Previous experience as an Office Manager.
• Proven office management experience in a fast-paced administrative or operations environment.
• Strong customer service skills with the ability to handle inquiries and resolve issues effectively.
• Strong verbal and written communication skills, with the ability to interact with employees at all levels, including supervisors and union personnel.
• Proficiency with Microsoft Office, with strong Microsoft Excel skills highly preferred.
• Experience with ADP payroll systems for payroll processing.
• Experience supporting payroll and/or accounts payable functions.
• Ability to maintain accurate records and handle sensitive information with confidentiality.
• Ability to coordinate and prioritize multiple tasks in a dynamic environment.

Responsibilities

• Serve as a primary support resource for the Parts Support team, providing timely assistance with parts-related activities.
• Investigate and resolve customer and dealer inquiries related to parts orders and claims, ensuring issues are handled promptly and professionally.
• Coordinate with internal teams to drive timely resolution of customer and dealer issues.
• Maintain accurate records and documentation within company systems, ensuring data integrity and compliance with internal procedures.
• Learn and support operational workflows utilized across multiple locations and apply them consistently in daily work.
• Assist with day-to-day office administration, including general office coordination and facility support.
• Partner with operations leadership and supervisors to understand and support workforce needs.
• Act as a liaison between office staff, management, and union employees to facilitate effective communication and collaboration.
• Help coordinate communication and administrative processes across departments to support smooth operations.
• Support operational activities for additional locations, including Chicago, Jacksonville, and potentially Canada, as needed.
• Assist with payroll processing using ADP, ensuring accuracy and timeliness.
• Support accounts payable activities, including invoice review and payment processing.
• Maintain employee and payroll records with a high level of accuracy and confidentiality.
• Assist leadership with reporting, data gathering, and various administrative projects.
• Provide high-quality customer service to internal and external stakeholders, responding to inquiries with professionalism and clarity.

Skills

Office management

Customer service

Communication

Excel

ADP payroll

Accounts payable

Confidentiality

Multitasking

Tools

ADP Payroll

ERP system

Microsoft Office

Excel

Job description

Aston Carter is seeking an Office Manager in Rutherford, NJ, to deliver essential administrative, payroll, and office support across multiple locations. The role partners with leadership to ensure smooth operations and data integrity across departments.

You will manage payroll tasks with ADP, assist accounts payable, maintain records, and deliver strong customer service to internal and external stakeholders. This is a contract-to-hire onsite role with comprehensive benefits.