Office Manager

Talentify; Rutherford (NJ); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

PTO / Paid time off

Disability insurance

HSA

Transportation benefits

Job summary

Aston Carter is seeking an Office Manager in Rutherford, NJ, to deliver essential administrative, payroll, and office support across multiple locations. The role partners with leadership to ensure smooth operations and data integrity across departments.

You will manage payroll tasks with ADP, assist accounts payable, maintain records, and deliver strong customer service to internal and external stakeholders. This is a contract-to-hire onsite role with comprehensive benefits.

Qualifications

• Previous experience as an Office Manager.
• Proven office management experience in a fast-paced administrative or operations environment.
• Strong customer service skills with the ability to handle inquiries and resolve issues effectively.
• Strong verbal and written communication skills, with the ability to interact with employees at all levels, including supervisors and union personnel.
• Proficiency with Microsoft Office, with strong Microsoft Excel skills highly preferred.
• Experience with ADP payroll systems for payroll processing.
• Experience supporting payroll and/or accounts payable functions.
• Ability to maintain accurate records and handle sensitive information with confidentiality.
• Ability to coordinate and prioritize multiple tasks in a dynamic environment.

Responsibilities

• Serve as a primary support resource for the Parts Support team, providing timely assistance with parts-related activities.
• Investigate and resolve customer and dealer inquiries related to parts orders and claims, ensuring issues are handled promptly and professionally.
• Coordinate with internal teams to drive timely resolution of customer and dealer issues.
• Maintain accurate records and documentation within company systems, ensuring data integrity and compliance with internal procedures.
• Learn and support operational workflows utilized across multiple locations and apply them consistently in daily work.
• Assist with day-to-day office administration, including general office coordination and facility support.
• Partner with operations leadership and supervisors to understand and support workforce needs.
• Act as a liaison between office staff, management, and union employees to facilitate effective communication and collaboration.
• Help coordinate communication and administrative processes across departments to support smooth operations.
• Support operational activities for additional locations, including Chicago, Jacksonville, and potentially Canada, as needed.
• Assist with payroll processing using ADP, ensuring accuracy and timeliness.
• Support accounts payable activities, including invoice review and payment processing.
• Maintain employee and payroll records with a high level of accuracy and confidentiality.
• Assist leadership with reporting, data gathering, and various administrative projects.
• Provide high-quality customer service to internal and external stakeholders, responding to inquiries with professionalism and clarity.

Skills

Office management

Customer service

Communication

Excel

ADP payroll

Accounts payable

Confidentiality

Multitasking

Tools

ADP Payroll

ERP system

Microsoft Office

Excel

Job description

Job Title: Office ManagerJob Description

The Office Manager provides critical support across parts operations, customer service, office administration, and payroll and accounting functions. This role serves as a primary support resource for the Parts Support team, ensures smooth day-to-day office operations, and partners closely with leadership, supervisors, and union employees to support workforce and facility needs across multiple locations.

Responsibilities

• Serve as a primary support resource for the Parts Support team, providing timely assistance with parts-related activities.
• Investigate and resolve customer and dealer inquiries related to parts orders and claims, ensuring issues are handled promptly and professionally.
• Coordinate with internal teams to drive timely resolution of customer and dealer issues.
• Maintain accurate records and documentation within company systems, ensuring data integrity and compliance with internal procedures.
• Learn and support operational workflows utilized across multiple locations and apply them consistently in daily work.
• Assist with day-to-day office administration, including general office coordination and facility support.
• Partner with operations leadership and supervisors to understand and support workforce needs.
• Act as a liaison between office staff, management, and union employees to facilitate effective communication and collaboration.
• Help coordinate communication and administrative processes across departments to support smooth operations.
• Support operational activities for additional locations, including Chicago, Jacksonville, and potentially Canada, as needed.
• Assist with payroll processing using ADP, ensuring accuracy and timeliness.
• Support accounts payable activities, including invoice review and payment processing.
• Maintain employee and payroll records with a high level of accuracy and confidentiality.
• Assist leadership with reporting, data gathering, and various administrative projects.
• Provide high-quality customer service to internal and external stakeholders, responding to inquiries with professionalism and clarity.

Essential Skills

• Previous experience as an Office Manager.
• Proven office management experience in a fast-paced administrative or operations environment.
• Strong customer service skills with the ability to handle inquiries and resolve issues effectively.
• Strong verbal and written communication skills, with the ability to interact comfortably with employees at all levels, including supervisors and union personnel.
• Proficiency with Microsoft Office, with strong Microsoft Excel skills highly preferred.
• Experience with ADP payroll systems for payroll processing.
• Experience supporting payroll and/or accounts payable functions.
• Ability to maintain accurate records and handle sensitive information with confidentiality.
• Ability to coordinate and prioritize multiple tasks in a dynamic environment.

Additional Skills & Qualifications

• ERP system experience preferred.
• Bilingual skills, such as Spanish, are a strong plus.
• Experience working closely with union personnel is beneficial.
• Strong organizational skills and attention to detail.
• Ability to build effective working relationships across departments and locations.
• Comfort working in a role that supports multiple sites, including remote locations such as Chicago, Jacksonville, and potentially Canada.

Work Environment

The Office Manager works in a fast-paced office and operations environment that supports multiple locations. The role involves frequent collaboration with office staff, operations leadership, supervisors, and union employees. Work is primarily computer-based, using tools such as Microsoft Office, ADP payroll, and other internal systems, including ERP platforms where applicable. The position requires regular handling of confidential employee and payroll information and coordination of administrative processes across departments. Standard business hours are typical, with some flexibility needed to support operational needs across different locations. Professional office attire is expected, reflecting regular interaction with internal teams and external partners.

Job Type & Location

This is a Contract to Hire position based out of Rutherford, NJ.

Pay and Benefits

The pay range for this position is $28.84 - $33.65/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rutherford,NJ.

Application Deadline

This position is anticipated to close on Sep 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.