Dynamic Office & Operations Coordinator

Aston Carter; Baltimore (MD); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Life Insurance

Disability coverage

HSA

Job summary

Aston Carter in Baltimore, MD seeks an Office Manager to support Corporate Operations and run a busy onsite office. This contract-to-hire role targets a highly organized, proactive professional who can manage multiple priorities, coordinate vendors, and drive projects to completion while maintaining a welcoming workplace.

Responsibilities include serving as the main point of contact, overseeing daily operations, coordinating invoices in Yardi, onboarding new hires, and guiding office renovations

Qualifications

• Proven experience in office coordination, administrative, or operations support.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication and customer-service mindset.
• Experience coordinating vendors and managing office logistics.
• Familiarity with accounting or invoicing systems, with Yardi experience preferred.

Responsibilities

• Serve as the primary point of contact for all office-related inquiries, providing timely support to employees and managers.
• Oversee daily office operations to maintain a functional, organized, and welcoming environment.
• Coordinate with external vendors and service providers for facilities, supplies, maintenance, and office services.
• Manage new hire office onboarding logistics, including workspace setup and access requests.
• Support managers with ad hoc operational needs and requests.
• Assist with planning and coordination of office meetings, events, and meals.
• Process invoices in Yardi with GL coding and approvals.
• Maintain organized office documentation and reporting records.
• Lead office renovation and facilities projects with vendors and contractors.

Skills

Organizational skills

Multi-tasking

Communication

Vendor coordination

Invoicing systems

Detail-oriented

Proactive problem-solving

Microsoft Office

Stakeholder management

Tools

Yardi

Microsoft Office

Job description

Aston Carter in Baltimore, MD seeks an Office Manager to support Corporate Operations and run a busy onsite office. This contract-to-hire role targets a highly organized, proactive professional who can manage multiple priorities, coordinate vendors, and drive projects to completion while maintaining a welcoming workplace.

Responsibilities include serving as the main point of contact, overseeing daily operations, coordinating invoices in Yardi, onboarding new hires, and guiding office renovations