Onsite Office Operations & HR Support

Talentify; Pittsburgh (Allegheny County); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short/long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter seeks an Office Administrator in Pittsburgh, PA for onsite, contract work supporting clerical, HR, payroll, and sales administration. You will liaise between local regions and centralized centers, maintain office processes, handle documentation, and ensure professional communication.

You will balance route accounting, assist HR/recruiting tasks, manage calls, and support the finance team for payroll and record-keeping in a fast-paced environment.

Qualifications

• Must have a High School Diploma or GED.
• Payroll support and data accuracy experience.
• HR documentation and recruitment coordination experience ideal.
• Strong verbal and written communication and organizational skills.

Responsibilities

• Provide regional administrative support to the General Sales Manager and branches.
• Handle mail, shipments, supplies, and office equipment maintenance.
• Maintain efficient day-to-day office operations and professional environment.
• Support finance shared services with payroll paperwork and inquiries.
• Balance Encompass Route Accounting System daily for routes and document correctly.
• Advise Talent Business Partner on HR policies and procedures.
• Assist talent dept with new hire paperwork, timecards, and recruiting docs.
• Answer incoming calls and route to appropriate contacts promptly.

Skills

Microsoft Office

Administrative support

Payroll support

HR coordination

Communication skills

Smartphone tech

Organizational skills

Time management

Customer service

Phone etiquette

Education

High School Diploma or GED

Job description

Aston Carter seeks an Office Administrator in Pittsburgh, PA for onsite, contract work supporting clerical, HR, payroll, and sales administration. You will liaise between local regions and centralized centers, maintain office processes, handle documentation, and ensure professional communication.

You will balance route accounting, assist HR/recruiting tasks, manage calls, and support the finance team for payroll and record-keeping in a fast-paced environment.