AP Manager: Manufacturing & Vendor Relations

Talentify; Carteret (NJ); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health, medical, dental, vision

On-site role in Carteret

Bonus opportunities

Job summary

Aston Carter is seeking an Accounts Payable Manager for a permanent, onsite role in Carteret, NJ. Lead a small AP team, process high-volume invoices, and ensure strong internal controls while supporting cash management and month-end close.

You will oversee 3-way matching, vendor reconciliations, and 1099 reporting, with ERP experience (NetSuite or SAP) and a focus on accuracy, compliance, and efficiency in a manufacturing/distribution environment.

Qualifications

• Minimum five (5) years in accounts payable or broader accounting roles.
• Supervisory or management experience leading AP staff including direct supervision of one AP Clerk.
• Strong expertise in AP processes, three-way matching, vendor reconciliations, and internal controls.

Responsibilities

• Manage and oversee the full accounts payable process, including invoice processing, payment runs, and vendor reconciliations in a high-volume environment.
• Lead, train, and develop accounts payable staff, including direct supervision of one AP Clerk, to ensure accuracy, efficiency, and compliance with policies and procedures.
• Process vendor invoices in a timely and accurate manner, ensuring proper matching to purchase orders and receipts in accordance with accounting standards and internal guidelines.
• Maintain and enforce internal controls related to accounts payable and disbursements, safeguarding the integrity of financial transactions.
• Review and approve payment batches, wire transfers, and other disbursement activities, ensuring proper authorization and documentation.
• Resolve invoice discrepancies, payment issues, and vendor inquiries promptly and professionally, working to maintain strong vendor relationships.
• Maintain vendor master data, ensuring that all documentation, approvals, and changes are properly recorded and controlled.
• Coordinate closely with Purchasing, Receiving, and Operations teams to resolve invoice matching issues and support smooth end-to-end procure-to-pay processes.
• Support month-end and year-end close activities, including preparation of account reconciliations, accruals, and responses to audit requests related to accounts payable.
• Calculate and maintain prepaid inventory balances and intercompany payable balances, ensuring accurate recording and reconciliation.
• Monitor cash availability and assist the controllership function with cash management activities, including timing of disbursements and payment runs.
• Ensure compliance with applicable tax reporting requirements, including preparation and support of 1099 reporting for vendors.
• Identify, recommend, and implement process improvements to enhance efficiency, accuracy, and automation within accounts payable operations.
• Prepare and present accounts payable reports and metrics for management review, providing insights into performance, trends, and areas for improvement.
• Comply with all company policies, procedures, and applicable regulatory requirements in the execution of accounts payable duties.
• Take direction from the Controller or Finance leadership and collaborate with the broader finance team to support organizational goals.

Skills

Accounts payable

Leadership

Vendor management

Three-way matching

ERP systems

Cash management

Internal controls

1099 reporting

Data analysis

Cross-functional communication

Education

Bachelor’s degree in Accounting

Tools

NetSuite

SAP

Power BI

Job description

Aston Carter is seeking an Accounts Payable Manager for a permanent, onsite role in Carteret, NJ. Lead a small AP team, process high-volume invoices, and ensure strong internal controls while supporting cash management and month-end close.

You will oversee 3-way matching, vendor reconciliations, and 1099 reporting, with ERP experience (NetSuite or SAP) and a focus on accuracy, compliance, and efficiency in a manufacturing/distribution environment.