Multi-Branch Administrative Coordinator

Professional Plastics; Village of Angola (NY); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

DailyPay Earned Wage Access

Medical

Dental

Vision

401K Plan with Company Match

Paid Time Off

Job summary

Professional Plastics is seeking an Administrative Assistant to provide essential administrative support for the branch office. This role supports multiple managers and will communicate with multiple branches as needed.

The position requires reliability, effective multitasking, and initiative to meet goals. Responsibilities include handling credit references, inventory accuracy, order confirmations, ERP data entry, timekeeping, invoicing, and coordinating with production and warehouse teams.

Qualifications

• High School Diploma or equivalent.
• Bachelor’s Degree from an accredited university preferred.
• 1–3 years’ experience in an administrative role.

Responsibilities

• Reviews and charges outstanding credit payments and references for new customers.
• Prints Cycle Counts and balances inventory location accuracy.
• Answers and directs phone calls to relevant staff.
• Provides purchase order confirmations and shipping information to sales and customers.
• Enters certifications into ERP software and processes RMAs & credits.
• Enters and processes WIP orders in SYSPRO and tracks job costs.
• Files and orders office supplies; answers phones and directs walk-ins.
• Maintains timekeeping: enters time, vacation, sick time, etc.
• Supports warehouse with clerical tasks and production communications.
• Maintains accuracy of job details input by operations/machinists and reports progress.

Skills

Microsoft Office

CRM software

Database programs

Education

High School Diploma

Bachelor’s Degree

Tools

ERP software

Job description

Professional Plastics is seeking an Administrative Assistant to provide essential administrative support for the branch office. This role supports multiple managers and will communicate with multiple branches as needed.

The position requires reliability, effective multitasking, and initiative to meet goals. Responsibilities include handling credit references, inventory accuracy, order confirmations, ERP data entry, timekeeping, invoicing, and coordinating with production and warehouse teams.