Administrative Assistant

Professional Plastics; Town of Orchard Park (NY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

DailyPay Earned Wage Access

Medical

Dental

Vision

401K Plan with Company Match

PTO

Paid Holidays

Life Insurance

Job summary

Professional Plastics is seeking a reliable Front Desk Administrative Assistant to support daily office operations in our New York area location. The role involves greeting visitors, handling front desk duties, processing orders and invoices, and coordinating with sales, warehouse, and accounting teams.

Ideal candidates have 1–3 years of administrative experience, strong communication and organizational skills, and proficiency in Microsoft Office.

Qualifications

• 1–3 years of administrative or office experience.
• Strong communication and organizational skills.
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Ability to multitask and prioritize tasks effectively.
• High school diploma or equivalent (degree preferred).

Responsibilities

• Answer and direct phone calls; greet visitors and handle front desk duties
• Provide administrative support to office staff and management
• Process orders, invoices, and customer requests
• Maintain records in ERP/CRM systems
• Coordinate with sales, warehouse, and accounting teams
• Assist with inventory tracking, billing, and general office tasks
• Order supplies, manage files, and support daily operations

Skills

Strong communication

Organizational skills

Multitasking

Customer interaction

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Professional Plastics is a leading supplier of plastic sheets, plastic rods, plastic tubing, plastic films & fabricated plastic parts. Established in 1984, Professional Plastics has grown to 22 locations across the USA, Singapore & Taiwan. We provide the widest range of engineering plastics, composites & technical ceramics in the marketplace. We are a family-owned and operated business that values hard work, integrity and ethics.

Professional Plastics is currently offering great career opportunities. We are interested in hiring motivated professionals who share our core values and desire to be part of a dynamic team. Professional Plastics is an equal opportunity employer and offers competitive pay and benefits.

Position Summary

We are seeking a reliable and detail-oriented Front Desk Administrative Assistant to support daily office operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys multitasking, customer interaction, and administrative work.

Essential Duties and Responsibilities

Include the following, as well as other duties that may be assigned.

• Answer and direct phone calls; greet visitors and handle front desk duties
• Provide administrative support to office staff and management
• Process orders, invoices, and customer requests
• Maintain records in ERP/CRM systems
• Coordinate with sales, warehouse, and accounting teams
• Assist with inventory tracking, billing, and general office tasks
• Order supplies, manage files, and support daily operations

Education and Experience

• 1–3 years of administrative or office experience
• Strong communication and organizational skills
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Ability to multitask and prioritize tasks effectively
• High school diploma or equivalent (degree preferred)

Benefits Package

• DailyPay Earned Wage Access
• Medical
• Dental
• Vision
• Flexible Spending Account
• 401K Plan with Company Match
• Basic Life and AD&D
• Voluntary Life Insurance
• Long Term Disability
• Employee Assistance Program
• Paid Time Off (PTO)
• Paid Holidays
• Morgan Stanley Financial Advice
• Short Term Disability
• Accident, Critical Illness and Hospital Indemnity
• MetLife Legal Plan
• Norton LifeLock
• LifeMart Employee Discounts

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to type, use telephonic devices and view data on computer screens. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift/and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this Job, the employee is frequently exposed to office equipment. The noise level in the work environment is usually moderate.

Job Type

Full-time

Equal Opportunity Employer

Disability/Veteran