Mission-Driven Office Assistant | Welcoming, Organized Support

Legacy Adoption Services; Detroit (MI); On-site; USD 31,000 - 42,000; Full time

Job summary

Legacy Adoption Services is hiring an Office Assistant to support our Detroit and Ann Arbor offices. You will help keep daily operations running smoothly, greet visitors, answer inquiries, and coordinate administrative tasks in a welcoming environment.

The ideal candidate is organized, detail-oriented, and able to multitask in a fast-paced setting, with strong communication and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Excellent customer service with a professional demeanor.
• Ability to manage multiple priorities with attention to detail.
• Proficiency with Microsoft Office applications (Word, Outlook, OneDrive, basic Excel).
• Commitment to confidentiality and professionalism.
• Valid driver's license and acceptable driving record as needed.

Responsibilities

• Serve as first point of contact greeting visitors.
• Answer and route phone calls, take messages, and respond to inquiries professionally and promptly.
• Provide information about Samaritas programs and connect individuals to resources.
• Prepare correspondence, process documents, and support general office operations.
• Assist with packet preparation, mailings, copying, scanning, filing, and record management.
• Sort and distribute incoming mail and coordinate outgoing communications.
• Order office supplies and help maintain inventory.
• Process invoices and support administrative financial functions.
• Coordinate meeting schedules, office events, and refreshments or lunches.
• Provide backup support for team members and assist with special projects as needed.
• Maintain organized filing systems and ensure confidentiality of sensitive information.
• Work independently while supporting a collaborative, mission-driven team.

Skills

Communication skills

Customer service

Organizational skills

Attention to detail

Multitasking

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

OneDrive

Excel basics

Job description

Legacy Adoption Services is hiring an Office Assistant to support our Detroit and Ann Arbor offices. You will help keep daily operations running smoothly, greet visitors, answer inquiries, and coordinate administrative tasks in a welcoming environment.

The ideal candidate is organized, detail-oriented, and able to multitask in a fast-paced setting, with strong communication and proficiency in Microsoft Office.