Office Assistant - 10374

Legacy Adoption Services; Detroit (MI); On-site; USD 31,000 - 42,000; Full time

Job summary

Legacy Adoption Services is hiring an Office Assistant to support our Detroit and Ann Arbor offices. You will help keep daily operations running smoothly, greet visitors, answer inquiries, and coordinate administrative tasks in a welcoming environment.

The ideal candidate is organized, detail-oriented, and able to multitask in a fast-paced setting, with strong communication and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Excellent customer service with a professional demeanor.
• Ability to manage multiple priorities with attention to detail.
• Proficiency with Microsoft Office applications (Word, Outlook, OneDrive, basic Excel).
• Commitment to confidentiality and professionalism.
• Valid driver's license and acceptable driving record as needed.

Responsibilities

• Serve as first point of contact greeting visitors.
• Answer and route phone calls, take messages, and respond to inquiries professionally and promptly.
• Provide information about Samaritas programs and connect individuals to resources.
• Prepare correspondence, process documents, and support general office operations.
• Assist with packet preparation, mailings, copying, scanning, filing, and record management.
• Sort and distribute incoming mail and coordinate outgoing communications.
• Order office supplies and help maintain inventory.
• Process invoices and support administrative financial functions.
• Coordinate meeting schedules, office events, and refreshments or lunches.
• Provide backup support for team members and assist with special projects as needed.
• Maintain organized filing systems and ensure confidentiality of sensitive information.
• Work independently while supporting a collaborative, mission-driven team.

Skills

Communication skills

Customer service

Organizational skills

Attention to detail

Multitasking

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

OneDrive

Excel basics

Job description

Career Opportunities with Legacy Adoption Services

A great place to work.

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Now Hiring: Office Assistant ~ Supporting Detroit & Ann Arbor Offices

Status: Full Time Weekdays, with travel between offices as weekly schedules dictate

At Samaritas, every interaction matters. As an Office Assistant, you'll be at the center of our daily operations, creating a welcoming environment for guests, supporting staff, and helping ensure our programs run smoothly. If you're organized, people-focused, and enjoy being the go-to person who keeps everything on track, this role is for you.

About Legacy Adoption Services

Legacy Adoption Services (LAS) is a trusted adoption provider in Michigan, formed through a long-standing partnership between Samaritas and Wellspring Lutheran Services. For over four decades, LAS has supported children who cannot be raised by their birth families by connecting them with safe, loving adoptive homes.

We are committed to providing compassionate, responsive, and high-quality services that create stability and lasting family connections.

What You'll Do

As the Office Assistant, you'll help keep our office running efficiently while providing outstanding customer service to clients, visitors, and team members.

Your Impact Will Include:

• Serving as the first point of contact by greeting visitors and creating a welcoming experience.
• Answering and routing phone calls, taking messages, and responding to inquiries professionally and promptly.
• Providing information about Samaritas programs and services and connecting individuals to the appropriate resources.
• Preparing correspondence, processing documents, and supporting general office operations.
• Assisting with packet preparation, mailings, copying, scanning, filing, and record management.
• Sorting and distributing incoming mail and coordinating outgoing communications.
• Ordering office supplies and helping maintain inventory.
• Processing invoices and supporting administrative financial functions.
• Coordinating meeting schedules, office events, and arrangements for refreshments or lunches.
• Providing backup support for team members and assisting with special projects as needed.
• Maintaining organized filing systems and ensuring confidentiality of sensitive information.
• Working independently while supporting a collaborative, mission-driven team.

What You'll Bring

Required Qualifications

• High school diploma or equivalent.
• Strong written and verbal communication skills.
• Excellent customer service skills with a professional and welcoming demeanor.
• Ability to manage multiple priorities while maintaining attention to detail.
• Proficiency with Microsoft Office applications, including Word, Outlook, OneDrive, and basic Excel.
• Commitment to confidentiality and professionalism.
• Valid driver's license, acceptable driving record, and automobile insurance as required by program needs.

Preferred Qualifications

• At least one year of clerical, administrative, reception, or office support experience.

The Ideal Candidate

You are:

• Organized and detail-oriented
• Friendly, approachable, and customer-focused
• A strong communicator who enjoys helping others
• Dependable and self-motivated
• Comfortable managing multiple tasks in a fast-paced environment
• Passionate about supporting a mission that makes a difference in people's lives

Why You'll Love Working Here

When you join Samaritas, you're joining a team that puts People First and values Communication, Quality Service, Stewardship, and Innovation. You'll have the opportunity to contribute to meaningful work while growing your skills in a supportive and purpose-driven environment.

If you're ready to use your administrative talents to help strengthen communities and support life-changing services, we'd love to hear from you.