Temporary Office Admin Assistant – Front Desk & Ops

Kids for the Future; Springfield (MI); On-site; USD 19,000 - 25,000; Full time

Job summary

Volunteers of America Michigan in Battle Creek, MI seeks a Temporary Office Administrative Assistant to provide essential front office and operational support in a mission-driven environment. The role focuses on reception, mail handling, records management, scheduling, data entry, and coordinating office workflows to keep staff and community stakeholders connected.

Ideal for an organized, customer-focused professional who thrives in a fast-paced setting and seeks meaningful, hands-on experience

Qualifications

• High School Diploma required, additional education in Office Administration or related field preferred.
• Minimum of 2–3 years of administrative, clerical, or office support experience.
• Strong written, verbal, and interpersonal communication skills.
• Professional demeanor with excellent customer service abilities.
• Ability to manage confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and related applications.
• Strong organizational skills with the ability to multitask and prioritize responsibilities.
• Ability to work independently and adapt in a fast-paced environment.

Responsibilities

• Serve as the first point of contact for visitors, staff, vendors, and community partners in a professional and welcoming manner.
• Answer and direct agency phone calls while providing excellent customer service.
• Receive, sort, and distribute incoming and outgoing mail, packages, and deliveries.
• Maintain daily receipt logs and administrative tracking systems with accuracy and confidentiality.
• Coordinate office operations and assist in maintaining efficient workflows and procedures.
• Troubleshoot minor office equipment issues and coordinate service requests when needed.
• Ensure office common areas remain clean, organized, and professional.
• Provide clerical and administrative support including scheduling, filing, scanning, data entry, correspondence, and document preparation.
• Assist with maintaining records, databases, compliance documentation, and confidential files.
• Support Management operations through administrative coordination and tenant communication assistance.
• Assist with notices, memos, internal communications, and departmental projects.
• Track deadlines, follow-up items, and priorities to support efficient department operations.
• Assist with audits, compliance reviews, accreditation preparation, and special initiatives.
• Maintain professionalism and confidentiality while handling sensitive information.

Skills

Microsoft Word

Microsoft Excel

Outlook

Education

High School Diploma

Tools

Microsoft Office

Job description

Volunteers of America Michigan in Battle Creek, MI seeks a Temporary Office Administrative Assistant to provide essential front office and operational support in a mission-driven environment. The role focuses on reception, mail handling, records management, scheduling, data entry, and coordinating office workflows to keep staff and community stakeholders connected.

Ideal for an organized, customer-focused professional who thrives in a fast-paced setting and seeks meaningful, hands-on experience