Milwaukee Part-Time Admin & Construction Coordinator

EXP Services Inc.; Milwaukee (WI); On-site; USD 23,000 - 32,000; Part time

Job summary

EXP Services Inc. in Milwaukee, WI is seeking an Administrative Assistant/Construction Administrator for a part-time role. You will support the Buildings Team with construction submittals and office administration.

The role offers consistent hours, with mornings and early afternoons, and an emphasis on coordinating deadlines, documentation, and team communication. Strong MS Office skills and detail orientation are essential.

Qualifications

• Proficient in Microsoft Office Outlook, Word, and Excel.
• Excellent written and verbal communications skills.
• Ability to work independently with minimal supervision and with a variety of levels of individuals.

Responsibilities

• In Office: Monday-Thursday 9:30 am CST - 3:30 pm CST; Fridays off; 15-32 hours per week.
• Updating project work plans with job to date labor information to inform the Team of current project performance.
• Participate in project meetings recording upcoming deadlines and reminding team of tasks remaining.
• Assist with scheduling and communication of project deadlines to the Team.
• Process construction RFIs and Submittals which includes logging items and coordinating the return of responses from the project designers and engineers.
• Preparation of various written project materials including business communications, marketing materials, reports, and technical specifications.
• Perform reception, administrative and general office support activities for multiple project managers and engineers.
• Assisting office visitors, including receiving them, preparing conference rooms, ordering catering, etc.;
• Ordering and tracking office supplies.
• Plan and coordinate Team building events within the office and possibly with Clients.
• Assist with onboarding of new employees.
• Coordinate building maintenance service providers.
• Assist with balancing workloads with coordinators in other offices.

Skills

MS Office

Communication

Time management

Independent work

Job description

EXP Services Inc. in Milwaukee, WI is seeking an Administrative Assistant/Construction Administrator for a part-time role. You will support the Buildings Team with construction submittals and office administration.

The role offers consistent hours, with mornings and early afternoons, and an emphasis on coordinating deadlines, documentation, and team communication. Strong MS Office skills and detail orientation are essential.