Project Coordination Administrative Assistant (Part-Time, Flexible)

Mead & Hunt, Inc.; Milwaukee (WI); On-site; USD 21,000 - 34,000; Part time

Benefits offered by this job

Flexible Schedules

Employee-Owned Firm

Strong Company Culture

Job summary

Mead & Hunt, Inc. is seeking an Administrative Assistant to support Project Managers with coordination and advanced administrative tasks.

This part-time role is based in West Allis, WI and involves assisting with workload, project setup, and documentation for project teams. The ideal candidate will have an Associate degree in a related field or four years of related experience, proficiency with Microsoft Office, and familiarity with contracting language.

Qualifications

• Associate degree in related field plus two years of related experience.
• If no degree, four years of related office experience.
• Ideal candidates will have four or more years of relevant experience, experience with Microsoft Office products, understanding of general contracting language, and ability to leverage new technologies.

Responsibilities

• Create opportunities in Vision and Microsoft AEC 360 software and client/project start-up.
• Prepare pre-contract items such as start-up forms and risk management items.
• Lead project set-up including filing structure, start-up forms, phases, tasks, and budgets."
• Monitor schedules and deadlines for projects and provide status updates to Project Managers.
• Track changes to local, state, and federal guidance and regulations; review insurance certificates.
• Attend project/admin meetings and prepare agendas/minutes; QA/QC documents.

Skills

Microsoft Office

Education

Associate degree in related field

Four years of related office experience

Job description

Mead & Hunt, Inc. is seeking an Administrative Assistant to support Project Managers with coordination and advanced administrative tasks.

This part-time role is based in West Allis, WI and involves assisting with workload, project setup, and documentation for project teams. The ideal candidate will have an Associate degree in a related field or four years of related experience, proficiency with Microsoft Office, and familiarity with contracting language.