Office Manager & Project Coordinator

Pellizzi & Co.; Milwaukee (WI); On-site; USD 28,000 - 39,000; Part time

Job summary

A local creative firm in Milwaukee is looking for a Part-Time Office Manager / Project Coordinator to ensure smooth day-to-day operations. This mid-senior level role involves managing office organization, payroll processing, project timelines, and HR support. The ideal candidate should be highly organized, detail-oriented, and comfortable working in a collaborative, fast-paced environment. Experience in office management or coordination is preferred. Position offers flexible part-time hours.

Qualifications

• Must be located in Southeast WI.
• Preferred experience with office management, coordination, or similar roles.
• Agency or small-business experience is a plus.
• Agency or small‑business experience is a plus.

Responsibilities

• Manage calendars, meetings, and scheduling.
• Process payroll accurately and on time.
• Track project timelines and internal deadlines.
• Support onboarding and offboarding logistics.

Skills

Highly organized

Detail-oriented

Comfortable in a fast-moving collaborative environment

Experience with office management

Project coordination

Job description

Location: Milwaukee, WI (Must be located in Southeast WI)

Compensation: Salary based on experience.

The Role

Pellizzi & Co. is adding a Part-Time Office Manager / Project Coordinator to help keep our team organized, aligned, and moving.

This role is focused on day-to-day coordination and support—handling the basics that allow a fast-paced creative team to stay focused on great work.

What You’ll Do

Office & Administrative Support

• Manage calendars, meetings, and scheduling
• Maintain office organization and serve as an in-office point of contact

Payroll & Finance Support

• Process payroll accurately and on time
• Assist with invoicing and basic financial tracking
• Keep records organized and coordinate with external partners as needed

Project Coordination

• Track project timelines and internal deadlines
• Help organize schedules, deliverables, and handoffs
• Share updates and flag timing considerations early

HR & Team Support

• Track PTO and maintain schedules
• Support onboarding and offboarding logistics
• Help keep internal documents organized

What We’re Looking For

• Highly organized and detail-oriented
• Comfortable in a fast-moving, collaborative environment
• Experience with office management, coordination, or similar roles preferred
• Agency or small‑business experience is a plus

Seniority level

Mid-Senior level

Employment type

Part-time

Job function

Administrative

Industries

Advertising Services