Part-Time Construction Admin & Office Coordinator

EXP; Milwaukee (WI); On-site; USD 23,000 - 32,000; Part time

Job summary

EXP, Milwaukee, Wisconsin, is seeking an Administrative Assistant/Construction Administrator (Part-Time) to support the Buildings Team with office administration and construction submittals.

The role offers 15-32 hours per week, in-office with a flexible schedule (Mon-Thu 9:30 am–3:30 pm CST; Fridays off). Strong MS Office skills and clear communication are required to balance priorities and work independently.

Qualifications

• Proficient in Microsoft Office Outlook, Word, and Excel.
• Excellent written and verbal communications skills.
• Ability to work well independently with minimal supervision and with a variety of levels of individuals, both inside and outside the firm.
• Must possess the skills to independently handle established and multiple priorities at once, while possessing good time management skills and the ability to balance short-term deadlines against long-term goals.
• Attention to detail and problem‑solving skills.

Responsibilities

• In Office: Monday-Thursday (flexible schedule) 9:30 am CST – 3:30 pm CST; Fridays off; 15-32 hours per week depending on project needs.
• Updating project work plans with job to date labor information to inform the Team of current project performance.
• Participate in project meetings recording upcoming deadlines and reminding team of tasks remaining.
• Assist with scheduling and communication of project deadlines to the Team.
• Process construction RFIs and Submittals which includes logging items and coordinating the return of responses from the project designers and engineers.
• Preparation of various written project materials including business communications, marketing materials, reports, and technical specifications.
• Perform reception, administrative and general office support activities for multiple project managers and engineers.
• Assisting office visitors, including receiving them, preparing conference rooms, ordering catering, etc.
• Ordering and tracking office supplies.
• Plan and coordinate Team building events within the office and possibly with Clients.
• Assist with onboarding of new employees.
• Coordinate building maintenance service providers.
• Assist with balancing workloads with coordinators in other offices.

Skills

Communication

Independent work

Time management

Attention to detail

Tools

Microsoft Office

Job description

EXP, Milwaukee, Wisconsin, is seeking an Administrative Assistant/Construction Administrator (Part-Time) to support the Buildings Team with office administration and construction submittals.

The role offers 15-32 hours per week, in-office with a flexible schedule (Mon-Thu 9:30 am–3:30 pm CST; Fridays off). Strong MS Office skills and clear communication are required to balance priorities and work independently.