Administrative Assistant/Construction Administrator (Part-Time)

EXP; Milwaukee (WI); On-site; USD 23,000 - 32,000; Part time

Job summary

EXP, Milwaukee, Wisconsin, is seeking an Administrative Assistant/Construction Administrator (Part-Time) to support the Buildings Team with office administration and construction submittals.

The role offers 15-32 hours per week, in-office with a flexible schedule (Mon-Thu 9:30 am–3:30 pm CST; Fridays off). Strong MS Office skills and clear communication are required to balance priorities and work independently.

Qualifications

• Proficient in Microsoft Office Outlook, Word, and Excel.
• Excellent written and verbal communications skills.
• Ability to work well independently with minimal supervision and with a variety of levels of individuals, both inside and outside the firm.
• Must possess the skills to independently handle established and multiple priorities at once, while possessing good time management skills and the ability to balance short-term deadlines against long-term goals.
• Attention to detail and problem‑solving skills.

Responsibilities

• In Office: Monday-Thursday (flexible schedule) 9:30 am CST – 3:30 pm CST; Fridays off; 15-32 hours per week depending on project needs.
• Updating project work plans with job to date labor information to inform the Team of current project performance.
• Participate in project meetings recording upcoming deadlines and reminding team of tasks remaining.
• Assist with scheduling and communication of project deadlines to the Team.
• Process construction RFIs and Submittals which includes logging items and coordinating the return of responses from the project designers and engineers.
• Preparation of various written project materials including business communications, marketing materials, reports, and technical specifications.
• Perform reception, administrative and general office support activities for multiple project managers and engineers.
• Assisting office visitors, including receiving them, preparing conference rooms, ordering catering, etc.
• Ordering and tracking office supplies.
• Plan and coordinate Team building events within the office and possibly with Clients.
• Assist with onboarding of new employees.
• Coordinate building maintenance service providers.
• Assist with balancing workloads with coordinators in other offices.

Skills

Communication

Independent work

Time management

Attention to detail

Tools

Microsoft Office

Job description

Job Description

Milwaukee, Wisconsin At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee‑owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Administrative Assistant/Construction Administrator (Part-Time)!

Your work environment at EXP

Job Description Administrative Assistant/Construction Administrator (Part-Time) Milwaukee, Wisconsin At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee‑owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP. Are you ready to design your future? Be our next Administrative Assistant/Construction Administrator (Part-Time)! Your work environment at EXP In this role, you will be a part of the Buildings Team based in Milwaukee, Wisconsin office and have the opportunity to work on the construction submittals and office administrative duties. What a day at EXP has in store for you

• In Office: Monday-Thursday (flexible schedule) 9:30 am CST – 3:30 pm CST
  • Fridays off
  • 15-32 hours per week depending on project(s) needs
• Updating project work plans with job to date labor information to inform the Team of current project performance.
• Participate in project meetings recording upcoming deadlines and reminding team of tasks remaining.
• Assist with scheduling and communication of project deadlines to the Team.
• Process construction RFIs and Submittals which includes logging items and coordinating the return of responses from the project designers and engineers.
• Preparation of various written project materials including business communications, marketing materials, reports, and technical specifications.
• Perform reception, administrative and general office support activities for multiple project managers and engineers.
• Assisting office visitors, including receiving them, preparing conference rooms, ordering catering, etc.;
• Ordering and tracking office supplies.
• Plan and coordinate Team building events within the office and possibly with Clients.
• Assist with onboarding of new employees.
• Coordinate building maintenance service providers.
• Assist with balancing workloads with coordinators in other offices.
  

What Your Experience Looks Like

• Proficient in Microsoft Office Outlook, Word, and Excel.
• Excellent written and verbal communications skills.
• Ability to work well independently with minimal supervision and with a variety of levels of individuals, both inside and outside the firm.
• Must possess the skills to independently handle established and multiple priorities at once, while possessing good time management skills and the ability to balance short-term deadlines against long-term goals.
• Attention to detail and problem‑solving skills.
  

The hourly rate for this role is $20 per hour. About Us Our story With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments. With a heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year. What Makes Us Different The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence. Find out more about life at EXP by visiting www.exp.com . About The Team EXP is proud to be an Equal Opportunity Employer who fully and actively supports equal access for all people regardless of Race, Color, Sex, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave, Sexual Orientation and Gender Identity or Expression. Should you need any special accommodations, please feel free to contact us at [e-mail] and we will arrange for the most suitable accommodations based on your needs.