Medical Scheduler — Patient Access & EMR Ops

The US Oncology Network; McAllen (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

The US Oncology Network is seeking a Scheduler to join our team at Texas Oncology in McAllen. This full-time role supports a Monday–Friday schedule, 8:00am–5:00pm, with no weekends or holidays.

Role levels vary (1, 2, or Sr) based on experience and requirements. Responsibilities include handling patient calls, scheduling appointments, processing referrals, collecting co-pays, maintaining EMR records, and coordinating with financial counseling as needed.

Qualifications

• High school diploma or equivalent required.
• 0-3 years’ experience preferably in a medical office setting.
• Knowledge of medical terminology, scheduling, and/or authorization experience preferred.
• Excellent communication skills, written and verbal.
• Proficiency in Microsoft Office (Outlook, Word, Excel) required.
• Level 2: Minimum three years office experience, preferably in a medical office setting.
• Level Sr: Minimum five years office experience, preferably in a medical office setting.

Responsibilities

• Answers all incoming calls; assesses callers’ needs and directs to appropriate personnel and pages clinic personnel as appropriate.
• Schedules new patients, patient referrals and returning patients in computer system in accordance with physician and/or office guidelines.
• For new and or referred patients, sets up in system with appropriate documentation and coding.
• Cancels/reschedules appointments according to physician schedule changes; notifies appropriate clinic personnel.
• Obtains and enters all insurance authorization, and correspondence relating to referrals in patients charts and/or electronic medical records (EMR).
• Collects co-pays, deductible and other out of pocket amounts at time of visit.
• Maintains primary office scheduling template containing physician meetings, satellite schedule, rounding and call coverage.
• Arranges for patients to have financial counseling as needed.
• Demonstrates an understanding of patient confidentiality to protect the patient and clinic/practice.
• Follows policies and procedures to contribute to the efficiency of the front office. Covers for other front office functions as requested.
• Prepares correspondence, memos, forms and other typing as requested by supervisor.
• May schedule outpatient appointments/testing/surgeries and hospital admissions upon request. Obtains necessary pre-certification as required.
• May communicate to patient about surgeries or tests being scheduled and potential prep work needed, inquiring about test specifics from necessary parties and gathering patient information as needed
• May be responsible for follow up on all pre-operative tests to ensure cleared for surgical procedure and communicates with physician and patients if further testing is required before surgery is performed.
• May be responsible for scheduling post-operative follow up appointments with Physicians.

Skills

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The US Oncology Network is seeking a Scheduler to join our team at Texas Oncology in McAllen. This full-time role supports a Monday–Friday schedule, 8:00am–5:00pm, with no weekends or holidays.

Role levels vary (1, 2, or Sr) based on experience and requirements. Responsibilities include handling patient calls, scheduling appointments, processing referrals, collecting co-pays, maintaining EMR records, and coordinating with financial counseling as needed.