Medical Office Administrator & Scheduling Lead

C340 UMass Memorial Medical Group, Inc.; United States; On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Signing bonus

Job summary

UMass Memorial Health is seeking a dedicated medical secretary to provide secretarial and administrative support to assigned physicians and staff. The role requires handling dictation transcription, scheduling, and coordinating various office activities with tact and diplomacy.

You will work with faculty, medical staff, and administration, ensuring timely communication, accurate documentation, and smooth operations across the medical service line.

Qualifications

• 2-3 years of medical secretarial/administrative support experience.
• High School diploma is required.
• 6-12 months additional specialized medical secretarial/medical office training.

Responsibilities

• Coordinate medical office activities and staff, including training and scheduling.
• Transcribe medical reports for physicians from dictation and produce related documents.
• Proofread/edits manuscripts, grant applications, and academic papers for grammar and style.
• Attend meetings as recording secretary; distribute agenda and minutes.
• Coordinate residency/fellowship/education programs as needed.
• Prepare standard letters in response to routine inquiries and procedures.
• Schedule and coordinate patient visits and procedures with admitting, OR, testing centers, and pre-admission.

Skills

Medical secretarial experience

Administrative support

Software literacy

Education

High School diploma

Medical secretarial training

Tools

Medi-Tech

IDX

Lynx

Job description

UMass Memorial Health is seeking a dedicated medical secretary to provide secretarial and administrative support to assigned physicians and staff. The role requires handling dictation transcription, scheduling, and coordinating various office activities with tact and diplomacy.

You will work with faculty, medical staff, and administration, ensuring timely communication, accurate documentation, and smooth operations across the medical service line.