Medical Office Administrative Specialist

C100 UMass Memorial Medical Center, Inc.; United States; On-site; USD 29,000 - 40,000; Full time

Job summary

UMass Memorial Health is seeking an experienced medical secretary/administrative assistant to support physicians and medical service line chiefs. The role requires organizing office activities, transcribing reports, scheduling patient visits, and coordinating communications across departments.

Ideal candidates will have 2–3 years of medical secretarial experience, relevant training, and proficiency with medical office software. Strong professionalism and patient-facing skills are essential.

Qualifications

• 2-3 years of medical secretarial/administrative support experience.
• Experience with medical office software.
• Equivalent combination of education and experience may be substituted for the above requirements.

Responsibilities

• Coordinate medical office activities and staff, including scheduling and training.
• Transcribe medical reports for physicians from dictation and proofread manuscripts.
• Schedule patient visits and procedures across admissions, OR, testing centers.
• Greet visitors and patients and provide standard information as required.
• Follow up on routine inquiries and maintain confidentiality of records.

Education

High School diploma

6-12 months specialized medical secretarial/medical office training

Tools

Word processing

Spreadsheet

Presentation graphics

Database

Medi-Tech

IDX

Lynx

Job description

UMass Memorial Health is seeking an experienced medical secretary/administrative assistant to support physicians and medical service line chiefs. The role requires organizing office activities, transcribing reports, scheduling patient visits, and coordinating communications across departments.

Ideal candidates will have 2–3 years of medical secretarial experience, relevant training, and proficiency with medical office software. Strong professionalism and patient-facing skills are essential.