Medical Office Administrative Coordinator

UMass Memorial Health; United States; On-site; USD 33,000 - 48,000; Full time

Benefits offered by this job

Signing bonus potential

Job summary

UMass Memorial Health is seeking an experienced administrative professional to support the Surgical Oncology division. The role ensures smooth operations, coordinates staff, and maintains schedules and budgets. It offers a full-time daytime schedule in a collaborative hospital environment.

Responsibilities include leading administrative activities, preparing communications, and organizing meetings. A2-level degree is required, with 3–5 years of secretarial experience and software proficiency.

Qualifications

• Associates degree in Secretarial Science or equivalent.
• 3–5 years of secretarial/administrative support experience.
• Proficient with word processing, spreadsheet and presentation software, and databases.

Responsibilities

• Coordinate activities and supervise assigned personnel.
• Orient and train new staff; provide ongoing instruction.
• Schedule, distribute, and monitor workflow.
• Prepare reports, memos, and presentations.
• Arrange meetings, travel, and manage calendars.
• Assist with department budgeting and operating reports.

Skills

Secretarial experience

Administrative support

Scheduling

Budgeting

Education

Associates degree in Secretarial Science or equivalent

Tools

Word

Excel

PowerPoint

Database

Job description

UMass Memorial Health is seeking an experienced administrative professional to support the Surgical Oncology division. The role ensures smooth operations, coordinates staff, and maintains schedules and budgets. It offers a full-time daytime schedule in a collaborative hospital environment.

Responsibilities include leading administrative activities, preparing communications, and organizing meetings. A2-level degree is required, with 3–5 years of secretarial experience and software proficiency.