Administrative Lead & Operations Coordinator

UMass Memorial Health; Worcester (MA); On-site; USD 33,000 - 48,000; Full time

Benefits offered by this job

Signing bonus

Job summary

UMass Memorial Health in Worcester, MA seeks an experienced administrative professional to provide secretarial and executive-support services in a fast-paced hospital office.

The role involves coordinating schedules, preparing reports and communications, arranging meetings and travel, and assisting with budgeting and process improvements. A strong command of MS Office and past exposure to project management tools is preferred.

Qualifications

• 3-5 years of secretarial/administrative support experience.
• Software used: Word processing, spreadsheet, presentation graphics, database.
• Additional applications software such as for project management, scheduling, budgetary control, etc. may also be used.

Responsibilities

• Lead duties coordinating activities and staff; implement new systems; train employees.
• Produce correspondence and reports; prepare high-quality graphics.
• Schedule meetings; arrange travel for supervisor.
• Coordinate large internal and external meetings; prepare agenda.
• Handle confidential information and expedite matters for supervisor.
• Assist with administrative processes and budget reports.
• Maintain files, inventory, and office equipment; arrange repairs.
• Support performance improvement initiatives.

Skills

Secretarial experience

Scheduling

Education

Associate degree in Secretarial Science

Tools

Word Processing

Spreadsheets

Presentation Graphics

Database

Job description

UMass Memorial Health in Worcester, MA seeks an experienced administrative professional to provide secretarial and executive-support services in a fast-paced hospital office.

The role involves coordinating schedules, preparing reports and communications, arranging meetings and travel, and assisting with budgeting and process improvements. A strong command of MS Office and past exposure to project management tools is preferred.