Medical Office Administrative Assistant

Mount Sinai; Town of Huntington (NY); On-site; USD 25,000 - 34,000; Full time

Job summary

Mount Sinai Health System in New York is seeking a dedicated secretary to provide front-line office support, word processing, and reliable administration for an assigned department. You will handle telephone reception, typing, mail, records, and calendar management to ensure smooth operations.

The role includes scheduling patient appointments and referrals, coordinating travel and meetings, and processing routine payments as needed.

Qualifications

• Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience
• 1 year of related experience

Responsibilities

• Answers telephone, screens callers, relays messages and greets visitors.
• Opens, sorts and prioritizes mail. Picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
• Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed.
• May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.
• Makes travel, accommodation and/or transportation arrangements.
• Schedules and maintains calendar for meetings and/or appointments.
• Responds to inquiries for information according to established policies.
• Gathers, assembles and categorizes data for general information purposes and special reports.
• May process check requests and expense reimbursements.
• Performs other related duties as necessary.

Skills

Telephone support

Typing

Records management

Proofreading

Scheduling

Education

Associate Degree or high school diploma with related experience

Tools

MS Word

Job description

Mount Sinai Health System in New York is seeking a dedicated secretary to provide front-line office support, word processing, and reliable administration for an assigned department. You will handle telephone reception, typing, mail, records, and calendar management to ensure smooth operations.

The role includes scheduling patient appointments and referrals, coordinating travel and meetings, and processing routine payments as needed.