Medical Affairs Operations – Systems Manager

Inizio Group; Berkeley Heights (NJ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive benefits

Accrued paid time off

401(k) with company match

Holiday leave

Recognition programs

Learning and career advancement

Job summary

Inizio Engage in Berkeley Heights, NJ is seeking a Medical Affairs Operations – Systems Manager to lead day-to-day operational and systems activities within Medical Affairs. This role focuses on platform management, workflows, and ensure compliant, high-quality execution across programs.

You will manage Veeva CRM and Vault Medical, maintain SOPs and governance, and coordinate cross-functional submissions, reports, and publications workflows to support medical communications and congress

Qualifications

• 2+ years of project management or related operational experience within healthcare or Medical Affairs.
• Knowledge of medical/pharmaceutical terminology and Medical Information operations.
• Experience coordinating system implementation, maintenance, workflows, reporting, analytics and cross functional activities.
• Strong stakeholder management skills with the ability to identify needs, communicate status and coordinate solutions across teams.

Responsibilities

• Manage and optimize platforms, workflows, configuration, enhancements and user support.
• Support Veeva CRM, Vault Medical and publications workflows, configuration and adoption.
• Enable operational processes supporting publications, congress management and medical communications.
• Maintain SOPs, system documentation, governance standards and audit ready controls.
• Coordinate submissions, QC activities, approvals and related Medical Affairs workflows.
• Support contract submissions, corporate funding processes, vendors and operational activities.

Skills

Project management

Analytics

Stakeholder management

Reporting

Tools

Veeva CRM

Vault Medical

Job description

Medical Affairs Operations – Systems Manager### Medical Affairs Operations – Systems ManagerApply: Berkeley Heights, NJ: Full time: Posted Yesterday: JR37095Inizio Engage has a long-standing partnership with a leading Biotechnology company, across Commercial, Patient Solutions and Medical Affairs businesses.Provides day-to-day operational and systems leadership within Medical Affairs, coordinating business needs, internal teams, workflows, reporting and program activities to ensure high quality, compliant, and effective execution.This is your opportunity to join Inizio Engage and represent a top biotechnology company! **Why You’ll Love Working Here** We believe great people deserve great support—at work and beyond. That’s why we offer a rewards experience designed to help you thrive personally, professionally, and financially: * Competitive pay that recognizes your experience, expertise, and impact* Comprehensive benefits including medical, dental, and vision coverage; accrued paid time off; 401(k) with company match; disability and life insurance; and paid maternity and paternity leave* Company-paid holidays so you can rest, recharge, and focus on what matters most* Recognition programs, contests, and awards that celebrate your contributions* Continuous growth opportunities through learning, leadership development, and career advancement support* A collaborative culture where your ideas are valued and your work makes a differenceWe’re also proud to be recognized for creating an exceptional employee experience: * Best Place to Work in BioPharma — 2022, 2023, 2025* Certified Great Place to Work — 2021, 2023, 2025, 2026Learn more: https://www.greatplacetowork.com/certified-company/7003732**What will you be doing?*** Manage and optimize platforms, workflows, configuration, enhancements and user support* Support Veeva CRM, Vault Medical and publications workflows, configuration and adoption* Enable operational processes supporting publications, congress management and medical communications* Maintain SOPs, system documentation, governance standards and audit ready controls* Support contract submissions, corporate funding processes, vendors and operational activities* Coordinate submissions, QC activities, approvals and related Medical Affairs workflows **What do you need for this position?*** 2+ years of project management or related operational experience within healthcare, pharmaceutical or Medical Affairs environments* Knowledge of medical/pharmaceutical terminology, systems and Medical Information operations* Experience coordinating system implementation, maintenance, workflows, reporting, analytics and cross functional activities* Strong analytical skills with experience developing reports, monitoring program metrics, identifying trends and recommending improvements* Experience developing and maintaining SOPs, work instructions and operational documentation* Strong stakeholder management skills with the ability to identify needs, communicate status and coordinate solutions across teams