Marketing & Proposals Coordinator (Fixed-Term)

Design and Production Incorporated; Lorton (VA); On-site; USD 42,000 - 65,000; Full time

Job summary

Design and Production Incorporated, a renowned builder of museum experiences, seeks a Marketing Administrator for a fixed-term maternity contract. You will support proposals, RFPs, and marketing materials, collaborating with Marketing and Business Development to ensure timely submissions and compelling content.

You will manage website updates, social media, and the sales database, while maintaining portfolios and case studies.

Qualifications

• 2+ years of marketing and/or proposal experience.

Responsibilities

• Review incoming RFPs and solicitations and compile key info for internal teams
• Build and maintain proposal outlines, timelines, and Job Orders
• Track sub-contractor proposal materials and keep everyone on schedule
• Proofread, format, and finalize proposal documents for submission
• Coordinate with estimators, purchasing, and other teams to keep proposals moving
• Monitor daily leads through RFP databases and flag new opportunities
• Maintain and update marketing materials - portfolios, boilerplate, case studies
• Support website updates, social media, and advertising efforts
• Help manage our sales and marketing database (Insightly)
• Maintain our project photo library and archives
• Keep the Sales Dashboard current with opportunities and results

Skills

Proposal experience

Writing

Deadlines management

Fast-paced environment

MS Office expert

Adobe Acrobat Pro

FAR knowledge

Procore/Concur

Illustrator

Photoshop

Education

Bachelor's or Associate degree in Marketing, Communications, Business, or related field

Tools

Procore

Concur

Adobe Acrobat Pro

Illustrator

Photoshop

MS Office (Access, PowerPoint, Visio, Word, Excel, Publisher, Project)

Job description

Design and Production Incorporated, a renowned builder of museum experiences, seeks a Marketing Administrator for a fixed-term maternity contract. You will support proposals, RFPs, and marketing materials, collaborating with Marketing and Business Development to ensure timely submissions and compelling content.

You will manage website updates, social media, and the sales database, while maintaining portfolios and case studies.