Contract Marketing & Proposals Coordinator

Design and Production Incorporated; Lorton (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Design and Production Incorporated seeks a detail‑driven Marketing Administrator for a fixed-term maternity leave cover. You will support proposals, RFPs, and marketing materials, coordinating with the Marketing Manager and Business Development team to keep the pipeline moving.

Your responsibilities include updating portfolios, case studies, the website, and the Sales Dashboard, plus assisting with Insightly CRM and subcontractor materials. This is a hands-on role for a quick starter.

Qualifications

• 2+ years of marketing and/or proposal experience.
• Sharp writing, editing, and proofreading skills.
• Comfortable juggling multiple deadlines in a fast-paced environment.
• Ability to quickly get up to speed on an existing proposal pipeline and marketing program.
• Familiarity with FAR and government proposal requirements a plus.

Responsibilities

• Review incoming RFPs and solicitations and compile key info for internal teams.
• Build and maintain proposal outlines, timelines, and Job Orders.
• Track sub-contractor proposal materials and keep everyone on schedule.
• Proofread, format, and finalize proposal documents for submission.
• Coordinate with estimators, purchasing, and other teams to keep proposals moving.
• Monitor daily leads through RFP databases and flag new opportunities.
• Maintain and update marketing materials — portfolios, boilerplate, case studies.
• Support website updates, social media, and advertising efforts.
• Help manage our sales and marketing database (Insightly).
• Maintain our project photo library and archives.
• Keep the Sales Dashboard current with opportunities and results.

Skills

Marketing experience

Proposal writing

Editing

Deadline management

Adobe Acrobat Pro

Education

Bachelor's or Associate degree in Marketing, Communications, Business

Tools

Procore

Concur

Adobe Acrobat Pro

Adobe Illustrator

Adobe Photoshop

Job description

Design and Production Incorporated seeks a detail‑driven Marketing Administrator for a fixed-term maternity leave cover. You will support proposals, RFPs, and marketing materials, coordinating with the Marketing Manager and Business Development team to keep the pipeline moving.

Your responsibilities include updating portfolios, case studies, the website, and the Sales Dashboard, plus assisting with Insightly CRM and subcontractor materials. This is a hands-on role for a quick starter.