Marketing Administrator

Design and Production Incorporated; Lorton (VA); On-site; USD 42,000 - 65,000; Full time

Job summary

Design and Production Incorporated, a renowned builder of museum experiences, seeks a Marketing Administrator for a fixed-term maternity contract. You will support proposals, RFPs, and marketing materials, collaborating with Marketing and Business Development to ensure timely submissions and compelling content.

You will manage website updates, social media, and the sales database, while maintaining portfolios and case studies.

Qualifications

• 2+ years of marketing and/or proposal experience.

Responsibilities

• Review incoming RFPs and solicitations and compile key info for internal teams
• Build and maintain proposal outlines, timelines, and Job Orders
• Track sub-contractor proposal materials and keep everyone on schedule
• Proofread, format, and finalize proposal documents for submission
• Coordinate with estimators, purchasing, and other teams to keep proposals moving
• Monitor daily leads through RFP databases and flag new opportunities
• Maintain and update marketing materials - portfolios, boilerplate, case studies
• Support website updates, social media, and advertising efforts
• Help manage our sales and marketing database (Insightly)
• Maintain our project photo library and archives
• Keep the Sales Dashboard current with opportunities and results

Skills

Proposal experience

Writing

Deadlines management

Fast-paced environment

MS Office expert

Adobe Acrobat Pro

FAR knowledge

Procore/Concur

Illustrator

Photoshop

Education

Bachelor's or Associate degree in Marketing, Communications, Business, or related field

Tools

Procore

Concur

Adobe Acrobat Pro

Illustrator

Photoshop

MS Office (Access, PowerPoint, Visio, Word, Excel, Publisher, Project)

Job description

Design and Production Incorporated is a renowned builder of museum experiences, offering a comprehensive range of specialty services for museums and high-profile institutions. D&P's expertise lies in prefabrication consulting, project management, exhibit engineering, detailing, prototyping, installation, media, and lighting systems. Projects are custom, large scale, complex, multi-year experiences.

Help bring world-class exhibits to life - one proposal at a time.

We're looking for a detail-driven, proactive Marketing Administrator to join our team on a fixed-term contract covering maternity leave. You'll step into an established marketing and proposal function, working closely with our Marketing Manager and Business Development team on everything from proposals and RFPs to our website, social media, and marketing materials.

This is a great opportunity for someone who can hit the ground running, take real ownership from day one, and keep our marketing engine running smoothly during the coverage period. A handover with the current team member will be provided to ensure a smooth transition.

What You'll Do

Proposals & Business Development

• Review incoming RFPs and solicitations and compile key info for internal teams
• Build and maintain proposal outlines, timelines, and Job Orders
• Track sub-contractor proposal materials and keep everyone on schedule
• Proofread, format, and finalize proposal documents for submission
• Coordinate with estimators, purchasing, and other teams to keep proposals moving
• Monitor daily leads through RFP databases and flag new opportunities

Marketing Support

• Maintain and update marketing materials - portfolios, boilerplate, case studies
• Support website updates, social media, and advertising efforts
• Help manage our sales and marketing database (Insightly)
• Maintain our project photo library and archives
• Keep the Sales Dashboard current with opportunities and results

What You Bring

• 2+ years of marketing and/or proposal experience
• Sharp writing, editing, and proofreading skills
• Comfortable juggling multiple deadlines in a fast-paced environment
• Ability to quickly get up to speed on an existing proposal pipeline and marketing program
• Expert-level MS Office skills (Access, PowerPoint, Visio, Word, Excel, Publisher, Project)
• Strong working knowledge of Adobe Acrobat Pro
• Familiarity with FAR and government proposal requirements a plus
• Experience with Procore and/or Concur a plus
• Adobe Illustrator/Photoshop skills a plus
• Bachelor's or Associate degree in Marketing, Communications, Business, or related field.

Design and Production Incorporated (D&P) is an Equal Opportunity Employer - All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Design and Production Incorporated (D&P) is an E-Verify Employer.