Marketing Administrator

TRS Staffing Solutions; Irvine (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

TRS Staffing Solutions in Irvine, CA is seeking a detail-oriented Marketing Administrator to support proposal development, business development tracking, and marketing operations. This role thrives in a fast-paced environment with multiple priorities.

The position coordinates bids, formats and proofreads documents, maintains materials and CRM data, and helps track events, certifications, and deadlines. Full-time on-site opportunity with growth potential.

Qualifications

• Bachelor's degree in Marketing, Communications, Business, or related field, or equivalent experience
• 3+ years of marketing, proposal coordination, or related experience
• Strong proficiency with Microsoft Office and Adobe InDesign
• Excellent organization, proofreading, and attention to detail
• Ability to manage multiple deadlines and priorities independently

Responsibilities

• Monitor bid opportunities and coordinate proposal activities
• Format, edit, and proofread proposal documents
• Maintain marketing materials, reference documents, and databases
• Track industry events, certifications, and key deadlines
• Manage CRM data and reporting
• Support business development and marketing initiatives as needed

Skills

Excellent organization

Proofreading

Attention to detail

Microsoft Office

Adobe InDesign

Education

Bachelor’s degree in Marketing, Communications, Business, or related field

Tools

Microsoft Office

Adobe InDesign

Job description

We are seeking a detail-oriented Marketing Administrator to support proposal development, business development tracking, and marketing operations within a professional services environment. This role is ideal for someone who thrives in a fast-paced, deadline-driven setting and enjoys managing multiple priorities.

Key Responsibilities

• Monitor bid opportunities and coordinate proposal activities
• Format, edit, and proofread proposal documents
• Maintain marketing materials, reference documents, and databases
• Track industry events, certifications, and key deadlines
• Manage CRM data and reporting
• Support business development and marketing initiatives as needed

Qualifications

• Bachelor's degree in Marketing, Communications, Business, or related field, or equivalent experience
• 3+ years of marketing, proposal coordination, or related experience
• Strong proficiency with Microsoft Office and Adobe InDesign
• Excellent organization, proofreading, and attention to detail
• Ability to manage multiple deadlines and priorities independently

Preferred

• Experience with proposals, RFQs/RFPs, or public-sector procurement processes
• Experience with CRM systems
• Background in architecture, engineering, construction, or other professional services industries

What We're Looking For

• Organized, dependable, and proactive
• Ability to work accurately under tight deadlines
• Quick learner with a positive, team-oriented attitude

This is a full-time, fully on-site position based in Irvine, CA.