Marketing Administrator (Fixed-Term)

Design and Production Incorporated; Lorton (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Design and Production Incorporated seeks a detail‑driven Marketing Administrator for a fixed-term maternity leave cover. You will support proposals, RFPs, and marketing materials, coordinating with the Marketing Manager and Business Development team to keep the pipeline moving.

Your responsibilities include updating portfolios, case studies, the website, and the Sales Dashboard, plus assisting with Insightly CRM and subcontractor materials. This is a hands-on role for a quick starter.

Qualifications

• 2+ years of marketing and/or proposal experience.
• Sharp writing, editing, and proofreading skills.
• Comfortable juggling multiple deadlines in a fast-paced environment.
• Ability to quickly get up to speed on an existing proposal pipeline and marketing program.
• Familiarity with FAR and government proposal requirements a plus.

Responsibilities

• Review incoming RFPs and solicitations and compile key info for internal teams.
• Build and maintain proposal outlines, timelines, and Job Orders.
• Track sub-contractor proposal materials and keep everyone on schedule.
• Proofread, format, and finalize proposal documents for submission.
• Coordinate with estimators, purchasing, and other teams to keep proposals moving.
• Monitor daily leads through RFP databases and flag new opportunities.
• Maintain and update marketing materials — portfolios, boilerplate, case studies.
• Support website updates, social media, and advertising efforts.
• Help manage our sales and marketing database (Insightly).
• Maintain our project photo library and archives.
• Keep the Sales Dashboard current with opportunities and results.

Skills

Marketing experience

Proposal writing

Editing

Deadline management

Adobe Acrobat Pro

Education

Bachelor's or Associate degree in Marketing, Communications, Business

Tools

Procore

Concur

Adobe Acrobat Pro

Adobe Illustrator

Adobe Photoshop

Job description

Help bring world-class exhibits to life — one proposal at a time.

D&P is one of the leading providers of exhibit project management, production, and technology services for museums, educational institutions, and beyond. With over 70 years of experience and a team of 100+ skilled professionals, we've helped shape some of the most memorable exhibits across the U.S. and abroad.

We're looking for a detail-driven, proactive Marketing Administrator to join our team on a fixed-term contract covering maternity leave. You'll step into an established marketing and proposals function, working closely with our Marketing Manager and Business Development team on everything from proposals and RFPs to our website, social media, and marketing materials.

This is a great opportunity for someone who can hit the ground running, take real ownership from day one, and keep our marketing engine running smoothly during the coverage period. A handover with the current team member will be provided to ensure a smooth transition.

What You'll Do

Proposals & Business Development

• Review incoming RFPs and solicitations and compile key info for internal teams
• Build and maintain proposal outlines, timelines, and Job Orders
• Track sub-contractor proposal materials and keep everyone on schedule
• Proofread, format, and finalize proposal documents for submission
• Coordinate with estimators, purchasing, and other teams to keep proposals moving
• Monitor daily leads through RFP databases and flag new opportunities

Marketing Support

• Maintain and update marketing materials — portfolios, boilerplate, case studies
• Support website updates, social media, and advertising efforts
• Help manage our sales and marketing database (Insightly)
• Maintain our project photo library and archives
• Keep the Sales Dashboard current with opportunities and results

What You Bring

• 2+ years of marketing and/or proposal experience
• Sharp writing, editing, and proofreading skills
• Comfortable juggling multiple deadlines in a fast-paced environment
• Ability to quickly get up to speed on an existing proposal pipeline and marketing program
• Strong working knowledge of Adobe Acrobat Pro
• Familiarity with FAR and government proposal requirements a plus
• Experience with Procore and/or Concur a plus
• Adobe Illustrator/Photoshop skills a plus
• Bachelor's or Associate degree in Marketing, Communications, Business, or related field