Marketing Administrator

Design and Production Incorporated; Springfield (VA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid vacation

Health insurance

Dental insurance

401K

Corporate discounts

Job summary

Design and Production Incorporated is seeking a Marketing Administrator on a fixed-term contract to cover maternity leave in Lorton, VA. The role supports proposals, marketing materials, website updates, and the sales pipeline.

You'll work with our Marketing Manager and Business Development team to ensure timely responses to RFPs, maintain portfolios, and manage our marketing database. Strong writing and multitasking are essential.

Qualifications

• 2+ years of marketing and/or proposal experience.
• Sharp writing, editing, and proofreading skills.
• Comfortable juggling multiple deadlines in a fast-paced environment.
• Ability to quickly get up to speed on an existing proposal pipeline and marketing program.
• Strong working knowledge of Adobe Acrobat Pro.
• Familiarity with FAR and government proposal requirements a plus.
• Experience with Procore and/or Concur a plus.
• Adobe Illustrator/Photoshop skills a plus.

Responsibilities

• Review incoming RFPs and solicitations and compile key info for internal teams.
• Build and maintain proposal outlines, timelines, and Job Orders.
• Track sub-contractor proposal materials and keep everyone on schedule.
• Proofread, format, and finalize proposal documents for submission.
• Coordinate with estimators, purchasing, and other teams to keep proposals moving.
• Monitor daily leads through RFP databases and flag new opportunities.
• Maintain and update marketing materials — portfolios, boilerplate, case studies.
• Support website updates, social media, and advertising efforts.
• Help manage our sales and marketing database (Insightly).
• Maintain our project photo library and archives.
• Keep the Sales Dashboard current with opportunities and results.

Skills

Marketing experience

Proposal experience

Writing/editing

Deadline management

Adobe Acrobat Pro

FAR/government proposals

Adobe Illustrator/Photoshop

Education

Bachelor's or Associate degree in Marketing/Communications/Business

Tools

Procore

Concur

Insightly

Adobe Illustrator

Adobe Photoshop

Job description

Interested in joining one of the top providers of exhibit project management, production and technology services to museums, educations institutions, and so much more? Want to leave your mark on some of the top exhibits across the United States and abroad?

As we continue to grow, D&P is looking for new team members to join our team, and you are maybe just what we are looking for.

Open positions

Position:Marketing Administrator

Location: 7110 Rainwater Place

Lorton, VA

Job Id:367

# of Openings:1

Design and Production Incorporated is a renowned builder of museum experiences, offering a comprehensive range of specialty services for museums and high‑profile institutions. D&P’s expertise lies in prefabrication consulting, project management, exhibit engineering, detailing, prototyping, installation, media, and lighting systems. Projects are custom, large scale, complex, multi‑year experiences.

Help bring world‑class exhibits to life — one proposal at a time.

We're looking for a detail-driven, proactive Marketing Administrator to join our team on a fixed‑term contract covering maternity leave. You'll step into an established marketing and proposal function, working closely with our Marketing Manager and Business Development team on everything from proposals and RFPs to our website, social media, and marketing materials.

This is a great opportunity for someone who can hit the ground running, take real ownership from day one, and keep our marketing engine running smoothly during the coverage period. A handover with the current team member will be provided to ensure a smooth transition.

What You'll Do

Proposals & Business Development

• Review incoming RFPs and solicitations and compile key info for internal teams
• Build and maintain proposal outlines, timelines, and Job Orders
• Track sub‑contractor proposal materials and keep everyone on schedule
• Proofread, format, and finalize proposal documents for submission
• Coordinate with estimators, purchasing, and other teams to keep proposals moving
• Monitor daily leads through RFP databases and flag new opportunities

Marketing Support

• Maintain and update marketing materials — portfolios, boilerplate, case studies
• Support website updates, social media, and advertising efforts
• Help manage our sales and marketing database (Insightly)
• Maintain our project photo library and archives
• Keep the Sales Dashboard current with opportunities and results

What You Bring

• 2+ years of marketing and/or proposal experience
• Sharp writing, editing, and proofreading skills
• Comfortable juggling multiple deadlines in a fast‑paced environment
• Ability to quickly get up to speed on an existing proposal pipeline and marketing program
• Strong working knowledge of Adobe Acrobat Pro
• Familiarity with FAR and government proposal requirements a plus
• Experience with Procore and/or Concur a plus
• Adobe Illustrator/Photoshop skills a plus
• Bachelor's or Associate degree in Marketing, Communications, Business, or related field.

DesignandProductionIncorporated(D&P)isanEqualOpportunityEmployer–Allqualifiedcandidateswillreceiveconsiderationforemploymentwithoutregardtorace,color,religion,sex,nationalorigin,disabilitystatus,protectedveteranstatusoranyothercharacteristicprotectedbylaw.

DesignandProductionIncorporated(D&P)isanE‑VerifyEmployer.

Our competitive benefits package offers items to both full‑time and part‑time employees. Benefits include paid vacation and holidays, health insurance (including vision), dental insurance, 401K, corporate discounts, and more.

Design and Production Incorporated is an Equal Opportunity Employer.

Applicants will be considered without regard to race, color, creed, religion, national origin, sex, age, disability, U. S. veteran status, or any other category protected by Federal, State or Local Law.