Marketing & Proposals Specialist — Fixed-Term

Design and Production Incorporated; Springfield (VA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid vacation

Health insurance

Dental insurance

401K

Corporate discounts

Job summary

Design and Production Incorporated is seeking a Marketing Administrator on a fixed-term contract to cover maternity leave in Lorton, VA. The role supports proposals, marketing materials, website updates, and the sales pipeline.

You'll work with our Marketing Manager and Business Development team to ensure timely responses to RFPs, maintain portfolios, and manage our marketing database. Strong writing and multitasking are essential.

Qualifications

• 2+ years of marketing and/or proposal experience.
• Sharp writing, editing, and proofreading skills.
• Comfortable juggling multiple deadlines in a fast-paced environment.
• Ability to quickly get up to speed on an existing proposal pipeline and marketing program.
• Strong working knowledge of Adobe Acrobat Pro.
• Familiarity with FAR and government proposal requirements a plus.
• Experience with Procore and/or Concur a plus.
• Adobe Illustrator/Photoshop skills a plus.

Responsibilities

• Review incoming RFPs and solicitations and compile key info for internal teams.
• Build and maintain proposal outlines, timelines, and Job Orders.
• Track sub-contractor proposal materials and keep everyone on schedule.
• Proofread, format, and finalize proposal documents for submission.
• Coordinate with estimators, purchasing, and other teams to keep proposals moving.
• Monitor daily leads through RFP databases and flag new opportunities.
• Maintain and update marketing materials — portfolios, boilerplate, case studies.
• Support website updates, social media, and advertising efforts.
• Help manage our sales and marketing database (Insightly).
• Maintain our project photo library and archives.
• Keep the Sales Dashboard current with opportunities and results.

Skills

Marketing experience

Proposal experience

Writing/editing

Deadline management

Adobe Acrobat Pro

FAR/government proposals

Adobe Illustrator/Photoshop

Education

Bachelor's or Associate degree in Marketing/Communications/Business

Tools

Procore

Concur

Insightly

Adobe Illustrator

Adobe Photoshop

Job description

Design and Production Incorporated is seeking a Marketing Administrator on a fixed-term contract to cover maternity leave in Lorton, VA. The role supports proposals, marketing materials, website updates, and the sales pipeline.

You'll work with our Marketing Manager and Business Development team to ensure timely responses to RFPs, maintain portfolios, and manage our marketing database. Strong writing and multitasking are essential.