Proposal Coordinator

Ring & DuChateau, LLP | Consulting Engineers; Town of Brookfield (WI); On-site; USD 42,000 - 66,000; Full time

Job summary

Ring & DuChateau, LLP, a well-established MEP engineering design firm with over 95 professionals, is seeking a Proposal Coordinator to support marketing and business development initiatives.

The role centers on coordinating proposals, maintaining marketing resources, and ensuring consistent execution of branding across materials. Ideal candidates bring strong writing, organization, and the ability to manage multiple priorities in a fast-paced professional services environment.

Qualifications

• Associate’s degree or related field required.
• 2–5 years of marketing, proposal coordination, or professional services experience preferred.
• Experience in architecture, engineering, or construction industry is a plus.
• Proficiency with Adobe Creative Suite (InDesign) and MS Office; excellent writing and editing skills.

Responsibilities

• Lead day-to-day coordination of proposal pursuits from identification through submission.
• Review RFQs/RFPs/SOQs to identify requirements, deadlines, and deliverables.
• Develop proposal schedules and coordinate internal milestones.
• Collaborate with technical staff to collect resumes, project descriptions, graphics, and content.
• Develop, edit, format, and produce proposals using InDesign and MS Office.
• Coordinate interview presentations and leave-behind materials.
• Submit electronic and printed proposals and maintain templates and boilerplate language.
• Track proposal activity and win/loss metrics.

Skills

Writing & editing

Organizational skills

Attention to detail

Project coordination

Education

Associate’s degree

Tools

Adobe InDesign

Microsoft Office

Job description

Ring & DuChateau, LLP is a well-established MEP engineering design firm with more than 95 professionals providing HVAC, plumbing, fire protection, electrical, lighting, technology, and commissioning services. We are seeking a Proposal Coordinator to support the firm's marketing and business development initiatives.

This individual will play a key role in coordinating proposals, maintaining marketing resources, supporting business development efforts, and ensuring the consistent execution of the firm's marketing initiatives. The ideal candidate brings exceptional organizational skills, strong written communication, attention to detail, and the ability to manage multiple priorities in a fast-paced professional services environment.

In this role you will:

Proposal Development

• Lead the day-to-day coordination of proposal pursuits from opportunity identification through final submission.
• Review RFQs, RFPs, and SOQs to identify requirements, deadlines, and deliverables.
• Develop proposal schedules and coordinate internal milestones.
• Partner with technical staff to collect resumes, project descriptions, graphics, and other proposal content.
• Develop, edit, format, and produce high-quality proposals using Adobe InDesign and Microsoft Office.
• Coordinate interview presentations and leave-behind materials.
• Submit electronic and printed proposals.
• Maintain proposal templates, boilerplate language, project profiles, resumes, and the proposal library.
• Track proposal activity, win/loss metrics, and pursuit performance.

Marketing & Brand Management

• Maintain marketing collateral including brochures, project sheets, resumes, presentations, and qualification packages.
• Coordinate project photography and marketing assets.
• Support award submissions and project write-ups.
• Ensure brand consistency across all marketing materials.

Business Development Support

• Prepare materials for client meetings, interviews, and business development activities.
• Assist in maintaining marketing and business development calendars.

Operational Support & Coverage

• Coordinate website updates and digital content
• Manage event logistics and vendor communication.
• Support client appreciation events, lunch-and-learns, and special initiatives.

In this role you will need:

• Associate’s degree in Marketing, Communications, Business, Graphic Design, or a related field.
• 2–5 years of marketing, proposal coordination, communications, or professional services experience.
• Experience within the architecture, engineering, or construction industry preferred.
• Strong proficiency with Adobe Creative Suite (InDesign required) and Microsoft Office.
• Excellent writing, editing, communication, and organizational skills.
• Ability to manage multiple deadlines while maintaining exceptional attention to detail.
• Professionalism, creativity, initiative, and the ability to work collaboratively across the firm.