Marketing Coordinator

Advantec Consulting Engineers, Inc.; Irvine (CA); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401(k) program

Semi-annual bonuses

Equal opportunity employer

Job summary

Advantec Consulting Engineers, Inc. is seeking a Marketing Coordinator in Irvine, CA.

The role supports the firm’s proposals, presentations, brochures, events, website management, social media, and press relations, coordinating with project managers and engineers to ensure timely, compliant submissions. Responsibilities include crafting schedules, templates, and materials; developing resumes and past performance content; managing the marketing calendar; and coordinating with remote teams.

Qualifications

• 2+ years of professional experience in marketing, administration, and communications.
• Bachelor’s degree in Business, Journalism, Marketing, Communications, or a related field.
• Experience in architecture, engineering, and construction is preferred.

Responsibilities

• Collaborate with the Director of Marketing and Technical Staff to strategize and execute RFQs, RFQs, and Client Interviews/Presentations.
• Create proposal schedules and templates, perform production tasks, and demonstrate a strong understanding of compliance.
• Coordinate all proposal materials with internal and external teams.
• Develop compliance matrices and establish reasonable, agreed-upon content development, production, and delivery schedules.
• Contribute to and support writing, editing, and formatting of resumes and past performance sections for proposals.
• Create tailored marketing materials (e.g., brochures, flyers, presentations) and maintain a library of marketing resources.
• Produce the final proposal deliverable: exporting, printing, binding, and coordinating delivery by deadlines.
• Provide administrative support for the marketing team, including notetaking and managing the marketing calendar.
• Handle data entry and cleanup tasks.
• Perform additional coordination and administrative duties as needed.
• Excellent written and verbal communication skills with strong interpersonal abilities.
• Capable of managing multiple deadlines with meticulous attention to detail.
• Proficient in Microsoft Office Suite and Adobe InDesign; strong graphic design skills are essential.

Skills

MS Office Suite

Adobe InDesign

Graphic design

Communication

Education

Bachelor’s degree in Business/Journalism/Marketing/Communications

Tools

Microsoft Word

Excel

PowerPoint

Adobe InDesign

Job description

The Marketing Coordinator will provide support across the firm. Marketing functions include proposals, presentations, brochures, event registration and planning, photography coordination, website management, social media, press/media relations, and other communication and marketing tools. The Marketing Coordinator will frequently collaborate and communicate with project managers, engineers, and sub-consultants to coordinate resources, refine messaging, and ensure timely and compliant submissions.

Primary Responsibilities

Collaborate with the Director of Marketing and Technical Staff to strategize and execute Requests for Proposals, Requests for Qualifications, and Client Interviews/Presentations.

Create proposal schedules and templates, perform production tasks, and demonstrate a strong understanding of compliance.

Coordinate all proposal materials with internal and external teams.

Develop compliance matrices and establish reasonable, agreed-upon schedules for content development, production, and delivery.

Contribute to and support the writing, editing, and formatting of resumes and past performance sections for proposals.

Create tailored marketing materials (e.g., brochures, flyers, presentations, etc.) and maintain a library of marketing resources for company-wide use.

Conduct a self-check of work before submitting it to others for review and approval.

Create, post, and monitor content on social media channels (LinkedIn, Facebook, Instagram, etc.).

Produce the final proposal deliverable: exporting, printing, binding, and coordinating delivery by established deadlines.

Provide administrative support for the marketing team, including notetaking and managing the marketing calendar.

Handle data entry and cleanup tasks.

Perform additional coordination and administrative duties as needed.

Excellent written and verbal communication skills, complemented by strong interpersonal abilities.

Capable of managing multiple deadlines while demonstrating superior organizational skills and meticulous attention to detail.

Proficient in effectively coordinating projects through communication with remote team members.

Experienced in editing and proofreading narratives produced by technical professionals.

Able to work under tight time constraints with minimal tolerance for errors or delays.

Skilled at shifting priorities and delegating tasks to maintain schedules.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe InDesign is required.

Strong graphic design skills, particularly in Adobe InDesign, are essential.

Experience and Education

2+ years of professional experience in marketing, administration, and communications.

Bachelor’s degree in Business, Journalism, Marketing, Communications, or a related field.

Experience in architecture, engineering, and construction is preferred.

$25/hour - $35/hour (non-exempt).

Comprehensive health benefits and 401(k) program.

Semi-annual bonuses based on profitability and performance.

We are an equal opportunity employer and provide a competitive salary and comprehensive benefits package.