Mall Operations Admin Assistant - AP & Scheduling

Colonial Group; Erie (Erie County); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

Life and Long-Term Disability

Annual paid time off

Wellness program reimbursement

Nine paid holidays

Safe Harbor 401(k)

Job summary

Millcreek Mall is hiring a full-time assistant to support daily operations, manage accounts payable, and maintain organized records. The role requires detail-oriented, proactive individuals who can thrive in a fast-paced environment and contribute to tenant and visitor experiences.

You will assist the Management Team with scheduling, filing, timekeeping, and document scanning, while upholding professional communication and customer-service standards.

Qualifications

• Minimum of 2 years’ experience in Accounts Payable.
• Strong verbal and written communication skills.
• Excellent typing, proofreading, and grammar in documentation.
• High attention to detail and meticulous work habits.
• Energetic, proactive, with ability to handle multiple tasks.
• Customer-service orientation with positive interpersonal skills.
• Proficient in MS Office and basic data entry accuracy.

Responsibilities

• Provide support to the Mall Management Team with daily operations and admin tasks.
• Handle accounts payable and ensure accurate invoicing and payments.
• Organize and maintain filing systems for easy access.
• Track employee timekeeping and reporting accuracy.
• Process mail and manage calendaring and scheduling tasks.

Skills

Accounts Payable

Communication skills

Typing speed

Attention to detail

Proactive work ethic

Customer-service orientation

Education

Associate’s Degree preferred

Tools

MS Office

Microsoft Word

Microsoft Excel

JD Edwards / ERP systems

Job description

Millcreek Mall is hiring a full-time assistant to support daily operations, manage accounts payable, and maintain organized records. The role requires detail-oriented, proactive individuals who can thrive in a fast-paced environment and contribute to tenant and visitor experiences.

You will assist the Management Team with scheduling, filing, timekeeping, and document scanning, while upholding professional communication and customer-service standards.