Mall Office Coordinator: Multitask Admin & Leasing Support

Spinoso-Real-Estate-Gro; Melaleuca Isles (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Spinoso Real Estate Group is seeking an Office Coordinator to support mall management and the corporate office. You will handle AR/AP, invoicing in AvidXChange, and maintain Yardi files while coordinating vendor and tenant communications.

The ideal candidate has 3–5 years of admin experience, strong Excel/Word skills, and excellent multitasking ability. This on-site role offers growth within a dynamic mall management team.

Qualifications

• Experience with AR/AP and general accounting processes.
• Strong communication, organization, and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Greet visitors and direct them to the appropriate area or person.
• Screen calls and route them as needed; assist via email and mail.
• Coordinate the manager's schedule and travel arrangements.
• Prepare routine correspondence and maintain files and records.
• Maintain Tenant Contact List and insurance certificates in Yardi.
• Review invoices in AvidXChange for accuracy and discounts.
• Enter tenant sales data into Yardi and reconcile ledgers monthly.
• Assist Corporate team with data entry and ad hoc reporting.
• Support billing adjustments and maintain confidentiality of financial data.
• Collaborate with corporate leasing and accounting on reconciliations.

Skills

Accounts Receivable

Accounts Payable

Data entry

Yardi software

MS Excel

MS Word

Interpersonal skills

Multi-tasking

Administrative support

Vendor management

Education

Associate degree or equivalent

3-5 years administrative experience

Tools

AvidXchange

P-Card systems

Job description

Spinoso Real Estate Group is seeking an Office Coordinator to support mall management and the corporate office. You will handle AR/AP, invoicing in AvidXChange, and maintain Yardi files while coordinating vendor and tenant communications.

The ideal candidate has 3–5 years of admin experience, strong Excel/Word skills, and excellent multitasking ability. This on-site role offers growth within a dynamic mall management team.