Administrative Coordinator

AppleOne Employment Services; Seattle (WA); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Career growth opportunities

Job summary

AppleOne in Seattle, WA seeks an Administrative Coordinator to help manage daily operations, coordinate meetings, and prepare documents. You will support reporting, data management, and internal/external communications while delivering excellent customer service.

This role is ideal for a detail-oriented professional who thrives in a collaborative, growth-minded team environment. Growth opportunities, a stable employer, and exposure to project coordination and executive interactions make this

Qualifications

• 2+ years of management or supervisory experience.
• 3–5 years of customer-facing experience in a professional office environment.
• Experience with document production and office services functions.
• Strong Microsoft 365 and Microsoft Office skills.
• Professional communication with clients, employees and leadership.

Responsibilities

• Support daily administrative and office operations.
• Coordinate schedules, meetings, and communications.
• Assist with document preparation, reporting, and data management.
• Provide exceptional customer service to internal and external stakeholders.
• Maintain organized files, records, and office systems.
• Support special projects and team initiatives.

Skills

Organizational skills

Multitasking

Communication skills

Customer service mindset

Hospitality-focused approach

Team collaboration

Problem solving

Education

High School Diploma or GED

Tools

Microsoft 365

Microsoft Office

Job description

Administrative Coordinator

Seattle, WA | Full-Time | Career Growth Opportunity

Looking for More Than Just Another Administrative Job?

Are you an organized, detail-oriented professional who enjoys supporting a team, solving problems, and keeping operations running smoothly? If so, this may be the opportunity you've been waiting for.

We're seeking an Administrative Coordinator to join a collaborative, professional team where your contributions are valued and your career growth is encouraged. This is an excellent opportunity for someone who wants to build a long-term career with a stable, industry-leading organization known for investing in its people, embracing innovation, and helping businesses work smarter.

Why You'll Love This Opportunity

• Work for a well-established national organization with a strong reputation and long-term stability
• Be part of a team-driven culture that values collaboration, professionalism, and continuous improvement
• Gain exposure to business operations, customer support, project coordination, and executive-level interaction
• Enjoy opportunities for training, skill development, and career advancement
• Join a company that embraces technology, innovation, and employee growth
• Competitive compensation and comprehensive benefits package

What You’ll Do

• Support daily administrative and office operations
• Coordinate schedules, meetings, and communications
• Assist with document preparation, reporting, and data management
• Provide exceptional customer service to internal and external stakeholders
• Help maintain organized files, records, and office systems
• Support special projects and team initiatives

What We’re Looking For

• Strong organizational and multitasking abilities
• Excellent communication and customer service skills
• Proficiency with Microsoft Office and business technology tools
• Ability to manage competing priorities in a fast-paced environment
• Positive attitude and willingness to learn
• Administrative, customer service, office support, or coordinator experience preferred

The Ideal Candidate

You enjoy being the person who keeps everything organized, communicates effectively, solves problems, and supports a team’s success. You're looking for more than a job. You're looking for a place where you can grow your skills, build a career, and make a meaningful impact every day.

Required Qualifications and Skills

• Manage daily site operations in a legal office services environment.
• Lead staff performance, coaching, scheduling support, and service delivery expectations.
• Oversee document production, print services, copy services, imaging, mail, shipping, and hospitality support.
• Partner with office leadership to manage service levels, reporting, and operational priorities.
• 2 or more years of management or supervisory experience.
• 3 to 5 years of customer-facing experience in a professional office, hospitality, legal, administrative, or service environment.
• Experience with document production, copy center operations, print services, imaging, or related office services functions.
• Strong Microsoft 365 and Microsoft Office skills.
• High School Diploma or GED required.
• Professional communication skills with the ability to interact confidently with clients, employees, and leadership.
• Ability to manage multiple priorities in a fast-paced office environment.
• Technology-proficient with the ability to learn and use office systems, equipment, and service tools.
• Strong customer service mindset with a polished, hospitality-focused approach.

Preferred Qualifications

• Experience as an Office Services Manager, Site Manager, Copy Center Manager, or Print Services Manager.
• Prior experience in legal office services or a law firm support environment.
• Background in hospitality operations, conference services, mailroom supervision, records management, imaging, facilities coordination, or administrative operations.
• Experience preparing reports, service reviews, operational updates, or client-facing presentations.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.