Mail Services Coordinator: Deliver, Dispatch & Replenish

CBRE Group, Inc.; San Francisco (CA); On-site; USD 38,000 - 46,000; Full time

Job summary

CBRE Group, Inc. is seeking a Mail Services Coordinator in San Francisco to manage incoming and outgoing mail and support on-site logistics. You will deliver items, audit shipments, and maintain copy rooms while coordinating with vendors and internal teams.

The role requires basic Microsoft Office skills, strong organizational abilities, and a customer-focused mindset to ensure timely, accurate mail handling and facilities support.

Qualifications

• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to effectively present information to an internal department/colleagues.
• Comfortable meeting and engaging with new people.
• Warm and engaging demeanor.
• Basic analytical skills and financial terms and principles.
• Ability to use computer system to record materials received and shipped.
• Ability to follow general instructions and solve problems.
• Physical ability to lift and carry heavy loads up to 40 lbs.

Responsibilities

• Deliver mail, packages, copy products and stationery to assigned groups/locations per daily schedule.
• Distribute packages correctly on the same day or advise consignee of next-day delivery.
• Conduct daily supplies audit and replenishment.
• Audit delivered items with invoices.
• Approve or reject deliveries based on inspections and contraband checks.
• Ensure shipped packages are protected against damage.
• Process shipment requests with vendors and inform owners of arrangements.
• Apply postage and proper identification to outgoing mail.
• Staff copy rooms and assist copier fleet needs (clearing jams; no tool repairs).

Skills

Communication

Interpersonal skills

Organizational skills

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office (Word, Outlook)

Job description

CBRE Group, Inc. is seeking a Mail Services Coordinator in San Francisco to manage incoming and outgoing mail and support on-site logistics. You will deliver items, audit shipments, and maintain copy rooms while coordinating with vendors and internal teams.

The role requires basic Microsoft Office skills, strong organizational abilities, and a customer-focused mindset to ensure timely, accurate mail handling and facilities support.