Part Time Mail Services Coordinator - San Francisco, CA

CBRE Group, Inc.; San Francisco (CA); On-site; USD 38,000 - 46,000; Full time

Job summary

CBRE Group, Inc. is seeking a Mail Services Coordinator in San Francisco to manage incoming and outgoing mail and support on-site logistics. You will deliver items, audit shipments, and maintain copy rooms while coordinating with vendors and internal teams.

The role requires basic Microsoft Office skills, strong organizational abilities, and a customer-focused mindset to ensure timely, accurate mail handling and facilities support.

Qualifications

• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to effectively present information to an internal department/colleagues.
• Comfortable meeting and engaging with new people.
• Warm and engaging demeanor.
• Basic analytical skills and financial terms and principles.
• Ability to use computer system to record materials received and shipped.
• Ability to follow general instructions and solve problems.
• Physical ability to lift and carry heavy loads up to 40 lbs.

Responsibilities

• Deliver mail, packages, copy products and stationery to assigned groups/locations per daily schedule.
• Distribute packages correctly on the same day or advise consignee of next-day delivery.
• Conduct daily supplies audit and replenishment.
• Audit delivered items with invoices.
• Approve or reject deliveries based on inspections and contraband checks.
• Ensure shipped packages are protected against damage.
• Process shipment requests with vendors and inform owners of arrangements.
• Apply postage and proper identification to outgoing mail.
• Staff copy rooms and assist copier fleet needs (clearing jams; no tool repairs).

Skills

Communication

Interpersonal skills

Organizational skills

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office (Word, Outlook)

Job description

Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery.

In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.

About the Role:

As a CBRE Mail Services Coordinator, you will be responsible for processing incoming and outgoing mail.

What You’ll Do:

• Deliver mail, packages, copy products and stationery to assigned groups/ locations, as per the daily schedule.
• Ensures that all packages received are distributed correctly on the same day, or alternatively consignee advised of the following day delivery.
• Daily supplies audit and replenishment.
• Audits delivered items with delivery invoices.
• Approves or rejects deliveries based on inspections and check for contraband.
• Ensures all shipped packages are adequately protected against damage.
• Process shipment request with vendors, advising package owner of arrangements.
• Apply appropriate postage amounts and required identification to outgoing mail and packages.
• Stocks copy rooms and provides first response for copier fleet production needs such as clearing jams (no tool repairs) and determining if a technician is required.

This is not a comprehensive list of job requirements, additional tasks may be included.

What You’ll Need:

• Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• High school diploma or general education degree (GED) required. Minimum of 1-2 two years of related experience and/or training.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to effectively present information to an internal department/ colleagues.
• Comfortable meeting and engaging with new people.
• Warm and engaging demeanor.
• Basic analytical skills and financial terms and principles.
• Capability of understanding and following general instructions and ability to solve problems.
• Basic knowledge of Microsoft Office products. Examples include Word and Outlook.
• Ability to use computer system to record materials received and shipped.
• Physical requirements include stooping, standing, walking, climbing stairs and ladders and the ability to lift and carry heavy loads of 40 lbs. or more.
• Decision making ability with a general understanding of procedures and company policies to achieve goals and deadlines.
• Organizational skills with an inquisitive mindset.

Why CBRE?

We lead by example, guided by the needs of the cities we inhabit, the communities we build, and the world we live in. The more perspectives we have, the more dimensions we’re able to see. A culture of respect, integrity, service, and excellence shapes our approach to every opportunity.

Our competitive and comprehensive benefits program was designed to make sure you feel valued with benefits that support the mental, physical, emotional, and financial health of you and your family.

Maintain your career momentum with the best tools and training in the industry. You’ll have everything you need to thrive in your role: challenging work, dedication to results, fast-paced assignments, and a culture of constant learning.

Diversity, equity, and inclusion (DE&I) are more than just values- they’re a competitive advantage. By crafting a place where our employees are recognized for their contribution and given a chance to grow, we regularly open ourselves and our business opportunities.