Logistics Services Administrative Specialist

Orange Grove Center Inc; Glenwood (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

Orange Grove Center Inc. seeks an administrative support specialist to assist the Logistic Services Division, including maintenance, transportation and IT. You will schedule inspections, manage work orders and maintain safety calendars, while supporting data entry and reporting needs.

You will take meeting minutes, track help desk metrics, and coordinate vendor documentation. This role emphasizes accuracy, organization and clear communication to keep operations compliant and efficient.

Qualifications

• Associate degree or 3 years’ experience in a related position preferred.
• Proficient in Excel, Word and Windows with strong written and oral communication.
• Ability to follow detailed instructions and work independently to meet deadlines.

Responsibilities

• Schedule and maintain documentation of residential inspections and preventive maintenance.
• Manage maintenance request system and track work orders.
• Track metrics for maintenance and IT help desks.
• Take minutes at meetings and assist with various databases.
• Maintain safety calendar and Emergency Response Team communications.
• Assist with vendor contracting documentation and bidding procedures.
• Prepare and distribute reports on maintenance, transportation, IT and safety activities.

Skills

Interpersonal skills

Communication skills

Listening skills

Organization

Detail-oriented

Education

Associate degree or 3 years’ experience in related position

Tools

Excel

Word

Windows

Job description

Orange Grove Center Inc. seeks an administrative support specialist to assist the Logistic Services Division, including maintenance, transportation and IT. You will schedule inspections, manage work orders and maintain safety calendars, while supporting data entry and reporting needs.

You will take meeting minutes, track help desk metrics, and coordinate vendor documentation. This role emphasizes accuracy, organization and clear communication to keep operations compliant and efficient.