Administrative Assistant

Orange Grove Center Inc; Glenwood (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

Orange Grove Center Inc. seeks an administrative support specialist to assist the Logistic Services Division, including maintenance, transportation and IT. You will schedule inspections, manage work orders and maintain safety calendars, while supporting data entry and reporting needs.

You will take meeting minutes, track help desk metrics, and coordinate vendor documentation. This role emphasizes accuracy, organization and clear communication to keep operations compliant and efficient.

Qualifications

• Associate degree or 3 years’ experience in a related position preferred.
• Proficient in Excel, Word and Windows with strong written and oral communication.
• Ability to follow detailed instructions and work independently to meet deadlines.

Responsibilities

• Schedule and maintain documentation of residential inspections and preventive maintenance.
• Manage maintenance request system and track work orders.
• Track metrics for maintenance and IT help desks.
• Take minutes at meetings and assist with various databases.
• Maintain safety calendar and Emergency Response Team communications.
• Assist with vendor contracting documentation and bidding procedures.
• Prepare and distribute reports on maintenance, transportation, IT and safety activities.

Skills

Interpersonal skills

Communication skills

Listening skills

Organization

Detail-oriented

Education

Associate degree or 3 years’ experience in related position

Tools

Excel

Word

Windows

Job description

PROGRAM AREA: Logistic Services (Transportation, Maintenance, IT and Safety)JOB KNOWLEDGE: Must demonstrate professionalism and excellent interpersonal skills. Must be a good listener and able to follow detailed instructions. Must be able to work independently on projects and met deadlines. Must check own work and keep errors to a minimum.SUPERVISORY REQUIREMENTS: Reports to the Director of Logistic Services. Does not have direct responsibility for any employees. May occasionally oversee volunteers on special projects.JOB SUMMARY: This full-time position provides administrative support to the Logistic Services Division, including maintenance, transportation, and IT departments. Responsibilities include, but are not limited to:Responsible for scheduling and maintaining documentation of residential inspections and preventive maintenance.Manage maintenance request system including implementation and track work order system.Track metrics for maintenance and IT help desks.Take minutes at various meetings.Help maintain facilities, vehicle, asset and inspection databases.Maintain safety calendar and Emergency Response Team communication and planning.Ensure Safety Data Sheet notebooks are properly posted and up to date.Assist with oversight of the fitness center and conduct fitness center orientations.Oversee documentation for vendor contracting, vendor qualifications, and bidding procedures.Assist with transportation incident follow-up and documentation.Assist with employment applicants scheduling and follow-up.Maintain all necessary physical and electronic files related to work.Prepare, edit, and distribute reports on maintenance, transportation, IT and safety activities.Complete all other duties as assigned.EDUCATION: Associate's degree or three years’ experience in a related position preferred.TECHNICAL Strong computer skills including proficiency in Excel, Word, and Windows. Must demonstrate excellent written and oral communication skills. Strong organizational skills required.PHYSICAL REQUIREMENTS: Good overall physical health and personal stamina. Physical examination, including TB skin test or chest x-ray is required prior to employment.