Logistics Administrative Coordinator – Fast-Paced Support

AWH Logistics; Whitestown (IN); On-site; USD 47,000 - 53,000; Full time

Job summary

AWH Logistics is seeking an Administrative Assistant to provide comprehensive support across leadership and departments in a fast-paced transportation environment. You’ll manage correspondence, scheduling, onboarding, and record-keeping while maintaining a high level of organization and confidentiality.

The role emphasizes multi-tasking, professional communication, and the ability to adapt to shifting priorities.

Qualifications

• Excellent verbal and written communication skills are essential.
• Strong organization and time-management skills are required.
• Ability to manage multiple tasks and changing priorities in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to company leadership and departments.
• Manage emails, phone calls, documents, spreadsheets, files, and other correspondence.
• Assist with recruiting, including applicant communication, interview scheduling, follow-up, and onboarding.
• Maintain and update information within BambooHR and other company systems.
• Prepare reports, spreadsheets, documents, and internal communications.
• Help maintain accurate employee, driver, vendor, and company records.
• Assist with scheduling meetings and coordinating calendars.
• Follow up on open tasks and help ensure deadlines aren't missed.
• Communicate professionally with drivers, managers, applicants, vendors, and customers.
• Assist with basic accounting or QuickBooks-related administrative tasks as needed.
• Support special projects and changing business needs.
• Jump in where needed to help the team succeed.
• Assist with company social media by creating and publishing recruiting, employee recognition, company culture, and other business-related posts as needed.

Skills

Communication

Organization

Time management

Multitasking

Attention to detail

Dependability

Team player

Confidential information handling

Learning new software

Tools

BambooHR

QuickBooks

Microsoft Office

Job description

AWH Logistics is seeking an Administrative Assistant to provide comprehensive support across leadership and departments in a fast-paced transportation environment. You’ll manage correspondence, scheduling, onboarding, and record-keeping while maintaining a high level of organization and confidentiality.

The role emphasizes multi-tasking, professional communication, and the ability to adapt to shifting priorities.