Administrative Assistant

AWH Logistics; Whitestown (IN); On-site; USD 47,000 - 53,000; Full time

Job summary

AWH Logistics is seeking an Administrative Assistant to provide comprehensive support across leadership and departments in a fast-paced transportation environment. You’ll manage correspondence, scheduling, onboarding, and record-keeping while maintaining a high level of organization and confidentiality.

The role emphasizes multi-tasking, professional communication, and the ability to adapt to shifting priorities.

Qualifications

• Excellent verbal and written communication skills are essential.
• Strong organization and time-management skills are required.
• Ability to manage multiple tasks and changing priorities in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to company leadership and departments.
• Manage emails, phone calls, documents, spreadsheets, files, and other correspondence.
• Assist with recruiting, including applicant communication, interview scheduling, follow-up, and onboarding.
• Maintain and update information within BambooHR and other company systems.
• Prepare reports, spreadsheets, documents, and internal communications.
• Help maintain accurate employee, driver, vendor, and company records.
• Assist with scheduling meetings and coordinating calendars.
• Follow up on open tasks and help ensure deadlines aren't missed.
• Communicate professionally with drivers, managers, applicants, vendors, and customers.
• Assist with basic accounting or QuickBooks-related administrative tasks as needed.
• Support special projects and changing business needs.
• Jump in where needed to help the team succeed.
• Assist with company social media by creating and publishing recruiting, employee recognition, company culture, and other business-related posts as needed.

Skills

Communication

Organization

Time management

Multitasking

Attention to detail

Dependability

Team player

Confidential information handling

Learning new software

Tools

BambooHR

QuickBooks

Microsoft Office

Job description

Great Companies Need Great People Behind the Scenes, Too.

AWH Logistics is looking for a highly organized, positive, and dependable Administrative Assistant to support our growing transportation company.

This isn't a position where every day looks the same.

Transportation moves quickly. Priorities change. A manager may need help with one project while recruiting needs assistance with another, and something unexpected will inevitably land on your desk in between.

We're looking for someone who enjoys that kind of environment.

Someone who communicates well, stays organized, follows through, and can move between multiple priorities without losing track of the details.

What You'll Do:

You’ll provide administrative support across multiple areas of AWH Logistics and help keep our people, information, and processes organized.

Your responsibilities may include:

• Provide day-to-day administrative support to company leadership and departments
• Manage emails, phone calls, documents, spreadsheets, files, and other correspondence
• Assist with recruiting, including applicant communication, interview scheduling, follow-up, and onboarding
• Maintain and update information within BambooHR and other company systems
• Prepare reports, spreadsheets, documents, and internal communications
• Help maintain accurate employee, driver, vendor, and company records
• Assist with scheduling meetings and coordinating calendars
• Follow up on open tasks and help ensure deadlines aren't missed
• Communicate professionally with drivers, managers, applicants, vendors, and customers
• Assist with basic accounting or QuickBooks-related administrative tasks as needed
• Support special projects and changing business needs
• Jump in where needed to help the team succeed
• Assist with company social media by creating and publishing recruiting, employee recognition, company culture, and other business-related posts as needed

What We're Looking For:

The right person for this position doesn't need to know everything on day one.

But they do need to be someone we can count on.

We're looking for:

• Excellent verbal and written communication skills
• Strong organization and time-management skills
• Ability to manage multiple tasks and changing priorities
• Ability to work effectively in a fast-paced environment
• Strong attention to detail
• Positive attitude and willingness to help
• Dependability and consistent follow-through
• Good judgment and ability to handle confidential information professionally
• Basic computer proficiency, including email, Microsoft Word, Excel, and internet-based systems
• Comfortable learning new technology and software
• Ability to work independently while also being a strong team player

Experience That Will Make You Stand Out:

These aren't all required, but they're definitely a plus:

• BambooHR or other Applicant Tracking System (ATS) experience
• Recruiting or hiring experience
• QuickBooks experience
• Business social media experience, including creating, scheduling, and publishing company posts
• Experience with Facebook, LinkedIn, or other business social media platforms
• Transportation, trucking, logistics, or operations experience
• Previous administrative or office-support experience
• Microsoft Outlook and Excel experience

Compensation:

$47,000–$53,000 annually, based on experience and qualifications.

Why AWH?

AWH Logistics is a privately owned transportation company operating nearly 200 trucks and more than 250 daily routes throughout the Midwest.

We've grown, but we haven't forgotten what makes a company work: people.

We value people who communicate, take ownership, help each other, and aren't afraid to jump in when something needs to get done.

You’ll work with Leadership You’ll Actually Know in an environment where your contribution matters and where there is opportunity to learn, take on additional responsibility, and grow with the company.

And while this position isn't behind the wheel, you’ll be supporting the people who are.

WE NEVER FORGET WHO MOVES THE FREIGHT.

If you’re organized, dependable, positive, and looking for a position where you’ll have the opportunity to make a real impact every day, we’d like to meet you.